Asistente Ejecutivo y Administrativo (Híbrido)

ARTS AND BUSINESS COUNCIL OF GREATE; Nashville (TN); Hybrid; USD 45,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

The Executive and Administrative Assistant will provide cross-functional support to the Executive Director and the Arts + Business Council of Greater Nashville broadly, helping organizational priorities, programs, events, and projects forward.

Working directly with the Executive Director, this is a hands-on role for an organized, resourceful, and proactive professional who can manage details, solve problems, learn quickly, and shift comfortably between priorities.

Qualifications

• High school diploma or equivalent; associate or bachelor's preferred.
• Strong organizational and time-management skills, with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments, priorities, and deadlines.
• Resourceful, proactive approach to problem-solving and follow-through.
• Ability to work independently while communicating effectively with the Executive Director.
• Professional, dependable, and discreet handling of confidential information.
• Proficiency with Microsoft Office or Google Workspace; quick to learn new systems.

Responsibilities

• Provide administrative and project support to the Executive Director and across the organization, helping coordinate priorities, deadlines, and assignments.
• Assist with scheduling meetings, preparing materials, organizing information, capturing action items as needed, and managing follow-up to ensure commitments and next steps are completed.
• Help coordinate communication among staff, volunteers, partners, and other stakeholders.
• Conduct research, gather information, and prepare summaries or materials to support organizational projects and decisions.
• Maintain organized electronic files, documents, calendars, and physical records.
• Assist with incoming telephone calls, general email inquiries, correspondence, mail, and other communications; appropriately route questions requiring additional assistance.
• Support data entry and maintenance of organizational databases, contact lists, and records.
• Identify practical ways to improve processes, workflows, and systems.
• Assist with special projects and other administrative duties, as assigned.
• Provide day-to-day administrative and program support for VLPA during the managing employee’s parental leave, including reviewing and processing intake forms and client screenings; maintaining case records; coordinating volunteer communications, scheduling, onboarding, and follow-up; and supporting volunteer recruitment, engagement, and recognition.
• Coordinate the monthly and quarterly Legal Clinics.
• Provide administrative and logistical support for ABC programs, events, workshops, trainings, and community initiatives through participant registration, scheduling, communications, materials, supplies, surveys, data collection, and follow-up.
• Coordinate with volunteers, facilitators, artists, venues, vendors, and program participants.
• Provide on-site administrative and logistical support as needed.
• Assist with development activities, including donor, member, sponsor, and partner records; acknowledgments and correspondence; sponsorship materials; mailings; invitations; and reports.
• Provide administrative assistance to operations and finance, as assigned.
• Assist with communications, including newsletters, announcements, program communications, website updates, event calendars, and other communications activities as needed.
• Support board and committee administration, including coordination, meeting materials, records, and follow-up.
• Perform other duties as assigned in support of the Arts + Business Council’s mission.

Skills

Organizational skills

Time-management

Written and verbal communication

Problem-solving

Independent work

Confidentiality

Microsoft Office / Google Workspace

Education

High school diploma

Associate degree

Bachelor's degree

Tools

CRM systems

Microsoft Office

Google Workspace

Job description

The Executive and Administrative Assistant will provide cross-functional support to the Executive Director and the Arts + Business Council of Greater Nashville broadly, helping organizational priorities, programs, events, and projects forward.

Working directly with the Executive Director, this is a hands-on role for an organized, resourceful, and proactive professional who can manage details, solve problems, learn quickly, and shift comfortably between priorities.