Executive Assistant to City Program Officers

Metropolitan Government of Nashville & Davidson County; Nashville (TN); On-site; USD 60,000 - 75,000; Full time

Job summary

Metropolitan Government of Nashville & Davidson County is seeking an Executive Assistant to provide high-level administrative and operational support to the Chief Program Officer and Deputy Chief Program Officer in Nashville.

The role involves managing calendars, coordinating meetings and travel, preparing briefings, and supporting the Mayor and leadership with materials and summaries for high-visibility engagements.

Qualifications

• Associate degree with 3+ years of admin support, or high school diploma with 5+ years of executive support.
• Bachelor’s degree and prior experience in executive/government office preferred.

Responsibilities

• Manages Chief Program Officer’s calendar and priorities.
• Provides admin support to CPO and DCPO for meetings and briefings.
• Handles meeting logistics, AV setup, and minutes.
• Coordinates official travel for CPO and DCPO.
• Prepares expense reports and purchasing documentation per Metro procedures.
• Communicates professionally with staff, partners, and vendors.
• Collaborates with Program Management Team to align priorities.
• Drafts briefing materials for Mayor and leadership.
• Maintains organized file structures, SharePoint, and records.
• Supports hiring processes and office operations.

Skills

Organizational skills

Writing & editing

Discretion

Calendar management

Communication

Education

Associate degree + 3 years admin support

Bachelor’s degree

Tools

Microsoft Office

Job description

Metropolitan Government of Nashville & Davidson County is seeking an Executive Assistant to provide high-level administrative and operational support to the Chief Program Officer and Deputy Chief Program Officer in Nashville.

The role involves managing calendars, coordinating meetings and travel, preparing briefings, and supporting the Mayor and leadership with materials and summaries for high-visibility engagements.