Asistente Ejecutivo y Administrativo

ARTS AND BUSINESS COUNCIL OF GREATE; Nashville (TN); Hybride; USD 45 000 - 48 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Résumé du poste

The Executive and Administrative Assistant will provide cross-functional support to the Executive Director and the Arts + Business Council of Greater Nashville broadly, helping organizational priorities, programs, events, and projects forward.

Working directly with the Executive Director, this is a hands-on role for an organized, resourceful, and proactive professional who can manage details, solve problems, learn quickly, and shift comfortably between priorities.

Qualifications

• High school diploma or equivalent; associate or bachelor's preferred.
• Strong organizational and time-management skills, with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments, priorities, and deadlines.
• Resourceful, proactive approach to problem-solving and follow-through.
• Ability to work independently while communicating effectively with the Executive Director.
• Professional, dependable, and discreet handling of confidential information.
• Proficiency with Microsoft Office or Google Workspace; quick to learn new systems.

Responsabilités

• Provide administrative and project support to the Executive Director and across the organization, helping coordinate priorities, deadlines, and assignments.
• Assist with scheduling meetings, preparing materials, organizing information, capturing action items as needed, and managing follow-up to ensure commitments and next steps are completed.
• Help coordinate communication among staff, volunteers, partners, and other stakeholders.
• Conduct research, gather information, and prepare summaries or materials to support organizational projects and decisions.
• Maintain organized electronic files, documents, calendars, and physical records.
• Assist with incoming telephone calls, general email inquiries, correspondence, mail, and other communications; appropriately route questions requiring additional assistance.
• Support data entry and maintenance of organizational databases, contact lists, and records.
• Identify practical ways to improve processes, workflows, and systems.
• Assist with special projects and other administrative duties, as assigned.
• Provide day-to-day administrative and program support for VLPA during the managing employee’s parental leave, including reviewing and processing intake forms and client screenings; maintaining case records; coordinating volunteer communications, scheduling, onboarding, and follow-up; and supporting volunteer recruitment, engagement, and recognition.
• Coordinate the monthly and quarterly Legal Clinics.
• Provide administrative and logistical support for ABC programs, events, workshops, trainings, and community initiatives through participant registration, scheduling, communications, materials, supplies, surveys, data collection, and follow-up.
• Coordinate with volunteers, facilitators, artists, venues, vendors, and program participants.
• Provide on-site administrative and logistical support as needed.
• Assist with development activities, including donor, member, sponsor, and partner records; acknowledgments and correspondence; sponsorship materials; mailings; invitations; and reports.
• Provide administrative assistance to operations and finance, as assigned.
• Assist with communications, including newsletters, announcements, program communications, website updates, event calendars, and other communications activities as needed.
• Support board and committee administration, including coordination, meeting materials, records, and follow-up.
• Perform other duties as assigned in support of the Arts + Business Council’s mission.

Connaissances

Organizational skills

Time-management

Written and verbal communication

Problem-solving

Independent work

Confidentiality

Microsoft Office / Google Workspace

Formation

High school diploma

Associate degree

Bachelor's degree

Outils

CRM systems

Microsoft Office

Google Workspace

Description du poste

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Employment Type: Full-Time Exempt
Location: Nashville, TN
Reports to: Executive Director Compensation:
Full-time salary commensurate with experience and responsibilities, expected to be approximately $45,000-$47,500 annually
Application Close: Friday, November 13, 2026

POSITION SUMMARY

The Executive and Administrative Assistant provides cross-functional support to the Executive Director and Arts + Business Council of Greater Nashville broadly, helping organizational priorities, programs, events, and projects forward. Working directly with the Executive Director, this is a hands-on role for an organized, resourceful, and proactive professional who can manage details, solve problems, learn quickly, and shift comfortably between priorities.

The role will initially provide coverage for Volunteer Lawyers and Professionals for the Arts (VLPA) during an employee’s parental leave, including case intake and processing, volunteer coordination, communication, and related program responsibilities. Beyond VLPA, the Assistant will also support the Executive Director and staff across programs, events, development, communications, administration, and special projects. The ideal candidate demonstrates strong follow-through, curiosity, good judgment, and a willingness to figure things out. This is an early-career professional position with meaningful responsibility and the opportunity to contribute across the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Organizational Support

• Provide administrative and project support to the Executive Director and across the organization, helping coordinate priorities, deadlines, and assignments.
• Assist with scheduling meetings, preparing materials, organizing information, capturing action items as needed, and managing follow-up to ensure commitments and next steps are completed.
• Help coordinate communication among staff, volunteers, partners, and other stakeholders.
• Conduct research, gather information, and prepare summaries or materials to support organizational projects and decisions.
• Maintain organized electronic files, documents, calendars, and physical records.
• Assist with incoming telephone calls, general email inquiries, correspondence, mail, and other communications; appropriately route questions requiring additional assistance.
• Support data entry and maintenance of organizational databases, contact lists, and records.
• Identify practical ways to improve processes, workflows, and systems.
• Assist with special projects and other administrative duties, as assigned.

Program + Event Administration

• Provide day-to-day administrative and program support for VLPA during the managing employee’s parental leave, including reviewing and processing intake forms and client screenings; maintaining case records; coordinating volunteer communications, scheduling, onboarding, and follow-up; and supporting volunteer recruitment, engagement, and recognition.
• Coordinate the monthly and quarterly Legal Clinics.
• Provide administrative and logistical support for ABC programs, events, workshops, trainings, and community initiatives through participant registration, scheduling, communications, materials, supplies, surveys, data collection, and follow-up.
• Coordinate with volunteers, facilitators, artists, venues, vendors, and program participants.
• Provide on-site administrative and logistical support as needed.

Cross-Functional Support

• Assist with development activities, including donor, member, sponsor, and partner records; acknowledgments and correspondence; sponsorship materials; mailings; invitations; and reports.
• Provide administrative assistance to operations and finance, as assigned.
• Assist with communications, including newsletters, announcements, program communications, website updates, event calendars, and other communications activities as needed.
• Support board and committee administration, including coordination, meeting materials, records, and follow-up.
• Perform other duties as assigned in support of the Arts + Business Council’s mission.

QUALIFICATIONS

Required

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Strong organizational and time-management skills, with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments, priorities, and deadlines.
• Resourceful, proactive approach to problem-solving and follow-through.
• Ability to work independently while communicating effectively with the Executive Director.
• Professional, dependable, and responsive, and comfortable handling confidential information.
• Proficiency with Microsoft Office and/or Google Workspace, and ability to learn new technology and systems quickly.

Preferred

• At least 1-3 years’ experience in administrative support nonprofit or program work, customer service, or related.
• Previous experience working in a nonprofit, arts, education, or community-based organization.
• Familiarity with CRM, donor management, registration, and/or project-management systems.
• Passion for arts and culture, creative workforce, and/or economic and community development.

CORE COMPETENCIES

• Resourcefulness + Problem-Solving: Approaches challenges with curiosity and initiative; finds practical solutions and knows when to ask for help.
• Organization + Follow-Through: Keeps details, priorities, and deadlines moving; completes assignments reliably and communicates when circumstances change.
• Relationship Management: Communicates clearly, professionally, and respectfully; effectively works with a range of people.
• Initiative: Anticipates needs and takes ownership of work.
• Adaptability: Comfortable shifting between responsibilities, and learning new systems and processes.
• Confidentiality + Judgment: Handles sensitive information with discretion and professionalism.

WORK ENVIRONMENT

This position operates in a collaborative, hybrid nonprofit environment and requires regular interaction with staff, board members, volunteers, artists, creative professionals, businesses, community partners, donors, and members of the public. The position may occasionally be required to work outside regular business hours to support programs, meetings, and special events. Some local travel within the Greater Nashville area may also be required.

The Arts + Business Council is an equal opportunity employer committed to equity, belonging, and access. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are dedicated to ensuring racial and cultural equity in our policies, and seek partners who share these values and actively integrate them into their professional practice.

DISCLAIMER

This job description is intended to describe the general nature and level of work performed by this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Responsibilities may be modified or expanded based on the needs of the Arts + Business Council of Greater Nashville.

Flexible work from home options available.