Hybrid Executive Coordinator — CEO & Board Support

Boston Center for the Arts; Boston (MA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

4 weeks paid time off

2 weeks administrative closure

80% health, dental, vision insurance

403(b) retirement plan

Remote work: 1 day per week + remote</

remote days as needed

Job summary

Boston Center for the Arts is seeking an Executive Coordinator to support the CEO with high-level administrative and operational coordination. The role serves as a key partner for board engagement, contract coordination, and cross-department collaboration in a dynamic nonprofit arts environment.

The ideal candidate is highly organized, detail-oriented, and adept at managing calendars, communications, and special projects while maintaining discretion and professionalism in a fast-paced setting.

Qualifications

• 3–5+ years of experience in executive support, office management, or related administrative roles.
• Experience supporting senior executives, boards, contracts, or complex operations preferred.
• Strong organizational and project coordination skills with attention to detail.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency with Microsoft Office, Google Workspace, and scheduling systems.

Responsibilities

• Manage the CEO's calendar, scheduling, travel coordination, and meeting logistics.
• Prepare agendas, briefing materials, presentations, and follow-up documentation.
• Create internal and external communications on behalf of the CEO.
• Coordinate board meetings and governance materials, tracking action items and deadlines.
• Oversee vendor onboarding, contracts, renewals, and related documentation.
• Administer day-to-day office operations and guest relations.
• Support cross-department initiatives and special projects led by the CEO.

Skills

Executive support

Office management

Project coordination

Communication skills

Interpersonal skills

Tools

Microsoft Office

Google Workspace

Scheduling systems

Job description

Boston Center for the Arts is seeking an Executive Coordinator to support the CEO with high-level administrative and operational coordination. The role serves as a key partner for board engagement, contract coordination, and cross-department collaboration in a dynamic nonprofit arts environment.

The ideal candidate is highly organized, detail-oriented, and adept at managing calendars, communications, and special projects while maintaining discretion and professionalism in a fast-paced setting.