Strategic Executive Assistant to Chief Program Officer

Metropolitan Government of Nashville and Davidson County; Nashville (TN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

15 days PTO

12 sick days annually

12 paid holidays per year

Job summary

Metropolitan Government of Nashville and Davidson County is seeking an Executive Assistant to provide high‑level administrative support to the Chief Program Officer and Deputy Chief Program Officer. The role covers calendar management, meeting coordination, travel, and creation of briefing materials for leadership and the Mayor.

Responsibilities include preparing agendas, handling meeting logistics, drafting summaries, and ensuring readiness for high visibility engagements, with discreet

Qualifications

• Associate degree and 3 years of admin support, or high school diploma with 5 years of admin or exec support.
• Excellent organizational, writing, and editing skills.
• Discretion, judgment, and ability to handle sensitive information.
• Proficiency in Microsoft Office; familiarity with document management systems is a plus.

Responsibilities

• Manage Chief Program Officer’s calendar and priorities.
• Coordinate meetings, travel, and meeting logistics including AV setup.
• Prepare briefing materials, memos, and talking points for leadership.
• Prepare expense reports and vendor paperwork per Metro procedures.
• Support hiring processes and work with Mayor’s scheduling team.
• Maintain organized file structure including SharePoint needs.

Skills

Organizational skills

Writing & editing

Discretion

Multitasking

Interpersonal skills

Communication skills

Problem solving

Microsoft Office Suite

Document management systems

Education

Associate degree + 3 years admin support

High school diploma + 5 years admin support

Bachelor’s degree preferred

Tools

Microsoft Office Suite

SharePoint

Document management systems

Job description

Metropolitan Government of Nashville and Davidson County is seeking an Executive Assistant to provide high‑level administrative support to the Chief Program Officer and Deputy Chief Program Officer. The role covers calendar management, meeting coordination, travel, and creation of briefing materials for leadership and the Mayor.

Responsibilities include preparing agendas, handling meeting logistics, drafting summaries, and ensuring readiness for high visibility engagements, with discreet