Hybrid Executive Assistant to the Executive Director

IHDA Preservation Program Limited; Chicago (IL); Hybrid; USD 69,000 - 87,000; Full time

Benefits offered by this job

Hybrid work arrangement

Competitive salary

Paid time off

Job summary

IHDA is seeking an Executive Assistant to the Executive Director to provide high-level administrative support. The role ensures the Executive Office runs efficiently, coordinates communications, and supports strategic initiatives across the organization.

The ideal candidate demonstrates strong problem-solving, discretion, and professionalism, with experience supporting senior leadership in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3–5 years of senior executive administrative support experience.
• Advanced proficiency in Microsoft 365 applications.

Responsibilities

• Manage the Executive Director's complex calendar and coordinate meetings.
• Track action items and monitor deadlines to keep projects on track.
• Draft and prepare professional executive correspondence and materials.
• Coordinate travel arrangements and briefing materials for high-level meetings.
• Support governance activities and board meeting logistics.

Skills

Calendar management

Executive support

Communication

Problem solving

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

IHDA is seeking an Executive Assistant to the Executive Director to provide high-level administrative support. The role ensures the Executive Office runs efficiently, coordinates communications, and supports strategic initiatives across the organization.

The ideal candidate demonstrates strong problem-solving, discretion, and professionalism, with experience supporting senior leadership in a fast-paced environment.