Area Administrative Manager

patriotexternal; California (MO); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health, Dental & Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Patriot Environmental is seeking an Area Administrative Manager to oversee routine clerical operations across the regional offices. You will implement policies, manage records, and coordinate HR activities to support smooth office performance.

The role requires leadership in scheduling, reporting, and ensuring compliance with laws and company standards. Strong MS Office skills and attention to detail are essential for success in this position.

Qualifications

• High School Diploma or GED required.
• Bachelor's degree in Business Administration, Management, or related field preferred.
• At least 4 years in an administrative or customer-facing role.
• Strong problem-resolution and attention to detail.

Responsibilities

• Directs the work of office employees within the region to ensure compliance with laws, policies, and deadlines.
• Organizes and maintains a recordkeeping system for inventory, personnel, contracts, and supplies.
• Compiles and presents reports to management and agencies as requested.
• Verifies accuracy of staff records including payroll.
• Collaborates with HR to recruit, interview, and hire staff and coordinate onboarding.
• Trains employees and arranges updated training as needed.
• Monitors and evaluates employee performance and provides coaching.
• Generates work schedules and assigns tasks based on budgets and workloads.
• Responds to emails promptly and routes complex queries to appropriate staff.
• Assists with other duties as needed.

Skills

MS Office Suite

Education

High School Diploma or GED

Bachelor's degree in Business Administration/Management or related field

Tools

MS Office Suite

Job description

The Area Administrative Manager is responsible for managing the routine clerical and administrative operations of each office within the company region. This position may also devise and implement policies and procedures for the office staff for each office in the region of responsibility.

Essential Functions

• Directs the work of office employees within the region to ensure adherence to all laws, regulations, policies, procedures, standards, and deadlines. Suggest updates to these items when necessary to resolve issues or potential issues.
• Organizes and manages a recordkeeping system regarding inventory, personnel, customer contracts, supplies and other relevant information.
• Compiles and presents reports to management, governmental agencies, and others when requested.
• Verifies the accuracy of records pertaining to staff activities, such as payroll.
• Collaborates with Human Resources to recruit, interview, and hire employees. Coordinate new hire orientation and training.
• Properly train all employees and arrange for updated training to be provided when necessary.
• Monitors and evaluates employee job performance. Provide coaching when necessary.
• Generates work schedules, deadlines, and assignments for employees according to budgets and workloads.
• Responds to emails in a timely and professional manner, referring to more complex conversations to the appropriate individuals when applicable.
• Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.

Education & Essential Qualifications

• High School Diploma/GED and at least 4 years of experience in an administrative or customer-facing role
• Experience providing effective problem-resolution
• Experience paying close attention to detail
• Proficiency with MS Office Suite software

Patriot Environmental is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

This position includes the following Benefits:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement

Bachelor’s degree in Business Administration, Management, or a related field

At least 3 years of experience in a leadership or supervisory role