Area Administrative Manager

hccexternal; California (MO); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Crystal Clean is seeking an Area Administrative Manager to oversee routine clerical and administrative operations across offices within the region. You will implement policies, manage records, and coordinate HR processes including hiring and onboarding.

The role requires strong problem-resolution skills, attention to detail, and proficiency with MS Office. Leadership experience and a track record of coaching staff are essential for success in this position.

Qualifications

• High School Diploma/GED and at least 4 years of administrative or customer-facing experience.
• Experience providing effective problem-resolution.
• Experience paying close attention to detail.
• Proficiency with MS Office Suite software.

Responsibilities

• Directs the work of office employees within the region to ensure compliance with laws, regulations, and deadlines.
• Organizes and manages a recordkeeping system for inventory, personnel, contracts, and supplies.
• Compiles and presents reports to management and agencies when requested.
• Verifies accuracy of records relating to staff activities, such as payroll.
• Collaborates with HR to recruit, interview, and hire employees and coordinate new hire orientation and training.
• Trains employees and arranges updated training as necessary.
• Monitors and evaluates employee performance and provides coaching.
• Generates work schedules, deadlines, and assignments based on budgets and workloads.
• Responds to emails in a timely and professional manner.
• Performs other duties as assigned.

Skills

Problem-solving

Attention to detail

Customer-facing experience

Education

High School Diploma/GED

Bachelor’s degree in Business Administration/Management

Tools

MS Office Suite

Job description

The Area Administrative Manager is responsible for managing the routine clerical and administrative operations of each office within the company region. This position may also devise and implement policies and procedures for the office staff for each office in the region of responsibility.

Essential Functions

• Directs the work of office employees within the region to ensure adherence to all laws, regulations, policies, procedures, standards, and deadlines. Suggest updates to these items when necessary to resolve issues or potential issues.
• Organizes and manages a recordkeeping system regarding inventory, personnel, customer contracts, supplies and other relevant information.
• Compiles and presents reports to management, governmental agencies, and others when requested.
• Verifies the accuracy of records pertaining to staff activities, such as payroll.
• Collaborates with Human Resources to recruit, interview, and hire employees. Coordinate new hire orientation and training.
• Properly train all employees and arrange for updated training to be provided when necessary.
• Monitors and evaluates employee job performance. Provide coaching when necessary.
• Generates work schedules, deadlines, and assignments for employees according to budgets and workloads.
• Responds to emails in a timely and professional manner, referring to more complex conversations to the appropriate individuals when applicable.
• Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.

Education & Essential Qualifications

• High School Diploma/GED and at least 4 years of experience in an administrative or customer-facing role
• Experience providing effective problem-resolution
• Experience paying close attention to detail
• Proficiency with MS Office Suite software

Patriot Environmental is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

This position includes the following Benefits:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement

Bachelor’s degree in Business Administration, Management, or a related field

At least 3 years of experience in a leadership or supervisory role