AI-Savvy Project Admin & Coordination Specialist

SSOE Group; Phoenix (AZ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

Employee ownership

Comprehensive benefits

PTO and paid holidays

Job summary

SSOE Group in Phoenix, AZ is seeking an organized project administration professional to support project managers with day-to-day tasks and document control.

You will coordinate filing systems, prepare transmittals, and assist with scheduling, meetings, and travel. The role emphasizes attention to detail, communication, and the use of AI and accounting software to improve productivity.

Qualifications

• Requires strong verbal and written communication skills.
• Demonstrated ability to organize, prioritize, and manage multiple tasks.
• Experience with data entry and administrative tasks.
• Familiarity with AI and automation tools to streamline processes.

Responsibilities

• Assists Project Managers with day-to-day administrative tasks.
• Maintains project filing systems and central correspondence files.
• Performs light typing tasks (transmittals, envelopes, labels, contracts) and supports Processing teams.
• Coordinates printing, distribution of scope of work documents, and confidential handling.
• Acts as liaison with external customers for RFI and submittal coordination and ensures timely responses.

Skills

Verbal and written communication

Organizational skills

Data entry / administrative tasks

AI/automation tools knowledge

Education

Associate or Bachelor's degree in business or related field

Tools

AI tools like AI platforms

ACC/Forma

Accounting software

Job description

SSOE Group in Phoenix, AZ is seeking an organized project administration professional to support project managers with day-to-day tasks and document control.

You will coordinate filing systems, prepare transmittals, and assist with scheduling, meetings, and travel. The role emphasizes attention to detail, communication, and the use of AI and accounting software to improve productivity.