Project Management Assistant AI-Driven Admin

SSOE; Birmingham (AL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401K with company matching

Generous PTO and paid holidays

Professional development and training

Employee ownership

Job summary

SSOE in Birmingham, AL is seeking a Project Management Assistant to support Project Managers with daily administrative tasks, maintain filing systems, and coordinate document control. This role leverages AI and automation tools to streamline workflows and requires strong organization and communication.

Candidates typically hold an associate or bachelor’s in a business-related field (or equivalent) and have 2+ years of data-entry/administrative experience; travel to project sites may be required

Qualifications

• Associate or bachelor’s degree-tracked in business related field or high school diploma with minimum two years of direct experience with data entry and various computer systems.
• Experience in administrative and organizational tasks.
• Must have good verbal and written communication skills.
• Must possess strong organizational skills and be able to work in a deadline oriented environment.
• Demonstrated ability to utilize AI and automation tools to streamline processes and enhance productivity is preferred.
• Highly organized planning ability
• Focused and detail-oriented

Responsibilities

• Assists Project Managers with day-to-day administrative tasks.
• Establishes and maintains project filing systems, including design and central project correspondence files.
• Performs light typing assignments including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing.
• Coordinates printing, updating, and distribution of scope of work documents.
• Coordinates bulletin and addendum assembly and the coordination of printing and processing.
• Primary point of communication and coordination with external customers relative to construction document receipt and distribution.
• Assists with the preparation of permits and applications, including sealing and/or stamping drawings, for approvals and submittals.
• Sets up and assists with maintenance of project schedule, spreadsheets, databases, and reports.
• Attends Administration meetings and may attend project meetings including start-up meetings.

Skills

Data entry

Administrative tasks

Verbal and written communication

Organizational skills

Education

Associate’s or Bachelor’s degree in business-related field

High School Diploma

Tools

AI and automation tools

ACC/Forma

Accounting software

Job description

SSOE in Birmingham, AL is seeking a Project Management Assistant to support Project Managers with daily administrative tasks, maintain filing systems, and coordinate document control. This role leverages AI and automation tools to streamline workflows and requires strong organization and communication.

Candidates typically hold an associate or bachelor’s in a business-related field (or equivalent) and have 2+ years of data-entry/administrative experience; travel to project sites may be required