AI-Driven Project Management Assistant

SSOE; Columbus (OH); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

401K with company matching

Paid time off

Job summary

SSOE is seeking a Project Management Assistant to support daily administrative tasks across multiple projects. The role involves filing, document control, and coordination of RFI/Submittal processes, with emphasis on accuracy and timely communication.

The ideal candidate will have an admin background, strong organizational skills, and familiarity with AI-enhanced workflows. This full-time on-site position offers growth within a diverse engineering firm.

Qualifications

• Associate or bachelor’s degree or 2+ years of data-entry experience.
• Experience with administrative and organizational tasks.
• Strong verbal and written communication skills.
• Ability to work in a deadline-driven environment.
• Ability to use AI and automation tools.
• Valid driver’s license required.

Responsibilities

• Assists Project Managers with day-to-day administrative tasks.
• Maintains project filing systems and correspondence files.
• Performs light typing tasks including transmittals, envelopes, labels, contracts, and forms in coordination with Information Processing.
• Coordinates printing, updating, and distribution of scope of work documents.
• Coordinates bulletin and addendum assembly and distribution of construction documents for bids; ensures title blocks consistency.
• Serves as the RFI Manager and Submittal Manager when construction support services apply.
• Assists with permits and applications, including sealing and stamping drawings.
• Sets up and maintains project schedules, spreadsheets, databases, and reports.
• Attends Administration meetings and may attend project meetings; taking minutes may be required.
• Manages document transfer, archiving prep, and interoffice correspondence.
• Arranges meals or prepares conference rooms for meetings as needed.
• Travel possibility; valid driver's license required.

Skills

Administrative support

Data entry

Organizational skills

Communication skills

Attention to detail

AI/Automation tools knowledge

Education

Associate degree

Bachelor's degree

High school diploma + 2+ years experience

Tools

AI and automation tools

Accounting software

Job description

SSOE is seeking a Project Management Assistant to support daily administrative tasks across multiple projects. The role involves filing, document control, and coordination of RFI/Submittal processes, with emphasis on accuracy and timely communication.

The ideal candidate will have an admin background, strong organizational skills, and familiarity with AI-enhanced workflows. This full-time on-site position offers growth within a diverse engineering firm.