AI-Enhanced Project Management Assistant

SSOE Group; Toledo (OH); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K with match

Professional development

Paid time off

Paid holidays

Employee ownership

Annual bonus

Job summary

SSOE Group seeks a detail-oriented Project Management Assistant to support Project Managers with daily administrative tasks and document control. You will help maintain filing systems, process transmittals, and coordinate printing and distribution of critical construction documents.

The role requires strong organization, clear communication, and familiarity with AI or automation tools to streamline workflows. Occasional travel and a valid driver's license may be needed.

Qualifications

• Experience with data entry and computer systems.
• Strong verbal and written communication skills.
• Excellent organizational abilities in deadline-driven environments.

Responsibilities

• Assist Project Managers with day-to-day administrative tasks.
• Maintain project filing systems and design central files.
• Perform light typing and transmittals, coordinating with Information Processing.
• Coordinate printing and distribution of scope of work documents; keep records confidential.
• Communicate with external customers; act as RFI/Submittal Manager when needed.
• Assist with permits and applications, including drawings stamping.
• Set up project schedules, spreadsheets, databases and reports.
• Attend admin meetings and may take minutes.

Skills

Data entry

Verbal and written communication

Organization

AI and automation tools

Education

Associate/Bachelor in business field

Tools

ACC/Forma

Accounting software

Job description

SSOE Group seeks a detail-oriented Project Management Assistant to support Project Managers with daily administrative tasks and document control. You will help maintain filing systems, process transmittals, and coordinate printing and distribution of critical construction documents.

The role requires strong organization, clear communication, and familiarity with AI or automation tools to streamline workflows. Occasional travel and a valid driver's license may be needed.