AI-Driven Project Coordinator & Admin Support

SSOE; Nashville (TN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive Salary

Bonus & Incentives

Ownership Opportunities

Benefits package

Dynamic culture

Exciting projects

Continuous learning

Career stability

Career advancement

Holistic compensation

Job summary

SSOE seeks a Project Management Assistant to support project managers with daily administrative tasks, maintain rigorous filing systems, and coordinate printing and document workflows. You will engage with internal teams and external clients, ensuring accuracy and timely delivery of information.

Ideal candidates bring strong communication, high organizational ability, and familiarity with AI-enabled tools to streamline processes.

Qualifications

• Associate or bachelor’s degree in business-related field or high school diploma with 2+ years’ direct data-entry experience.
• Excellent verbal and written communication skills are required.
• Strong organizational abilities with deadline-driven work style.

Responsibilities

• Assists Project Managers with day-to-day administrative tasks.
• Maintains project filing systems and design/central correspondence files.
• Performs light typing tasks including transmittals and forms.
• Coordinates printing and distribution of scope of work documents.
• Acts as primary liaison with external customers for document receipt/distribution.
• Supports preparation of permits and applications; may assist with archiving.

Skills

Data entry

Verbal & written communication

Organizational skills

AI & automation tools

Education

Associate or bachelor's degree in business-related field

High school diploma with 2+ years of related experience

Tools

AI & automation tools

Job description

SSOE seeks a Project Management Assistant to support project managers with daily administrative tasks, maintain rigorous filing systems, and coordinate printing and document workflows. You will engage with internal teams and external clients, ensuring accuracy and timely delivery of information.

Ideal candidates bring strong communication, high organizational ability, and familiarity with AI-enabled tools to streamline processes.