AI-Driven Project Management Assistant: Growth & Ownership

SSOE Group; Columbus (OH); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401K retirement with company matching

Generous PTO and paid holidays

Professional development and training

Ownership opportunities

Job summary

SSOE Group is hiring an experienced Project Management Assistant to support project managers with daily administrative tasks, maintain project files, and coordinate document printing and distribution. You will interact with external clients, prepare permits and schedules, and help train new assistants.

Strong communication, organization, and familiarity with AI/automation tools are essential. Occasional travel and a valid driver’s license may be required.

Qualifications

• Degree or two years of direct experience with data entry and computer systems.
• Experience performing administrative and organizational tasks.
• Strong verbal and written communication skills.
• Excellent organizational skills and ability to meet deadlines.
• Demonstrated ability to use AI and automation tools to streamline processes.
• Occasional travel may be required.

Responsibilities

• Assist Project Managers with day-to-day administrative tasks.
• Maintain project filing systems and design/central files.
• Perform light typing and document processing tasks.
• Coordinate printing, distribution of scope of work, and confidential documents.
• Serve as primary contact for external customers for document receipt and distribution and manage RFIs/Submittals.
• Assist with permits, schedules, and reports; train new assistants as needed.
• Use AI and automation tools to improve productivity and workflows.
• Travel to other offices or customer sites as needed; maintain valid driver’s license.

Skills

Data entry

Administrative tasks

Communication

AI tools

Scheduling

Education

Associate or bachelor’s degree in business or related field

Tools

ACC/Forma

Job description

SSOE Group is hiring an experienced Project Management Assistant to support project managers with daily administrative tasks, maintain project files, and coordinate document printing and distribution. You will interact with external clients, prepare permits and schedules, and help train new assistants.

Strong communication, organization, and familiarity with AI/automation tools are essential. Occasional travel and a valid driver’s license may be required.