AI-Driven Project Management Assistant

SSOE Group; Birmingham (AL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

Profit sharing

Employee ownership opportunities

Comprehensive benefits

401K matching

Professional development

Paid holidays

Job summary

SSOE Group in Birmingham, AL, is seeking an adaptable Project Management Assistant to support project managers with daily administrative tasks, maintain filing systems, and coordinate contract documents across teams.

The role uses AI and various software to streamline processes, requires strong verbal and written communication, meticulous organization, and occasional travel; a valid driver's license is required.

Qualifications

• Associate or bachelor's degree in business, or high school diploma with 2+ years of data entry experience.
• Experience with data entry and various computer systems and software packages.
• Excellent verbal and written communication skills.
• Strong organizational skills in a deadline-driven environment.
• Experience using AI and automation tools is preferred.

Responsibilities

• Assist Project Managers with day-to-day administrative tasks.
• Maintain project filing systems and design central files.
• Perform light typing tasks and prepare transmittals and forms.
• Coordinate printing and distribution of scope of work documents.
• Serve as RFI and Submittal Manager when applicable.
• Maintain project schedules, spreadsheets, databases, and reports.
• Attend meetings and take minutes as required.
• Ensure effective communication with external clients.
• Travel may be required; valid driver's license.

Skills

Data entry

Verbal communication

Written communication

Organizational skills

AI and automation tools

Education

Business-related degree or equivalent

Tools

AI tools

ACC/Forma

Accounting software

Job description

SSOE Group in Birmingham, AL, is seeking an adaptable Project Management Assistant to support project managers with daily administrative tasks, maintain filing systems, and coordinate contract documents across teams.

The role uses AI and various software to streamline processes, requires strong verbal and written communication, meticulous organization, and occasional travel; a valid driver's license is required.