AI-Driven Project Coordinator

SSOE; Phoenix (AZ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Bonus program

Employee ownership

Comprehensive benefits

Job summary

SSOE is seeking a Project Management Assistant to support project managers with daily administrative tasks in a fast-paced environment. The role involves maintaining filing systems, handling correspondence, and coordinating document printing and distribution to ensure smooth project execution.

The ideal candidate will have a business-related degree or equivalent experience, strong communication and organizational skills, and familiarity with AI/automation tools to improve productivity.

Qualifications

• Associate or BA/BS in a business-related field or a high school diploma with at least two years of data-entry experience.
• Experience in administrative and organizational tasks.
• Strong verbal and written communication skills.
• Excellent organizational skills and ability to work in a deadline-driven environment.
• Preference for experience using AI and automation tools to streamline processes.

Responsibilities

• Assists Project Managers with day-to-day administrative tasks.
• Establishes and maintains project filing systems, including design and central project correspondence files.
• Performs light typing tasks including transmittals, envelopes, labels, contracts, and forms; may support Information Processing.
• Coordinates printing, updating, and distribution of scope-of-work documents; handling electronic distribution and confidentiality.
• Manages RFI and Submittal coordination with external stakeholders; ensures timely receipt and delivery.

Skills

Data entry

Administrative tasks

Communication skills

Organizational skills

AI tools

Education

Associate or Bachelor's degree in business-related field

High school diploma with 2 years data entry experience

Tools

ACC/Forma

Accounting software

Job description

SSOE is seeking a Project Management Assistant to support project managers with daily administrative tasks in a fast-paced environment. The role involves maintaining filing systems, handling correspondence, and coordinating document printing and distribution to ensure smooth project execution.

The ideal candidate will have a business-related degree or equivalent experience, strong communication and organizational skills, and familiarity with AI/automation tools to improve productivity.