AI-Savvy Executive Assistant to People Leadership (Hybrid)

PTC; Boston (MA); Hybrid; USD 75,000 - 105,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) with company match

Commuter subsidy

Tuition reimbursement

Job summary

PTC is seeking an experienced Administrative Assistant to support the People Leadership Team in Boston. You will manage complex calendars, coordinate meetings and travel, prepare expense reports, and ensure flawless execution of leadership programs.

The role emphasizes proactive problem solving, discretion with confidential information, and leveraging AI tools to streamline workflows. Hybrid Boston-based position with competitive compensation and benefits.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of experience supporting senior executives in an Executive Assistant, Administrative Assistant, or similar role.
• Experience supporting multiple senior leaders in a dynamic, matrixed organization.
• Demonstrated experience coordinating executive calendars, meetings, travel, and administrative activities.
• Advanced Microsoft Office proficiency, particularly Outlook, PowerPoint, and Excel.
• Experience using AI-enabled productivity tools (such as Microsoft Copilot or similar platforms) to improve efficiency and streamline administrative work.

Responsibilities

• Manage complex calendars for multiple executive leaders by scheduling internal and external meetings, balancing competing priorities, and proactively resolving conflicts.
• Coordinate onsite and virtual meetings, including room scheduling, technology, presentation support, catering, and meeting logistics.
• Plan and coordinate travel, including itineraries, agendas, logistics, and briefing materials.
• Prepare expense reports, purchase orders, and other administrative activities accurately and on time.
• Support leadership meetings, planning sessions, offsites, and team events through coordination, preparation, and flawless execution.
• Coordinate activities across the People Leadership Team by scheduling meetings, communicating updates, and helping ensure priorities move forward.
• Identify opportunities to simplify administrative processes, improve workflows, and leverage AI and technology to increase productivity and efficiency.
• Serve as a trusted representative of the People organization by creating exceptional experiences for employees, candidates, business leaders, and external partners.
• Handle sensitive and confidential information with the highest level of professionalism, discretion, and integrity.

Skills

Proactive

Strong judgment

Communication

Organizational skills

Relationship building

AI/Automation interest

Education

Bachelor's degree or equivalent professional experience

Tools

PowerPoint

Microsoft Office

Teams

SharePoint

Planner

Smartsheet

Copilot

Job description

PTC is seeking an experienced Administrative Assistant to support the People Leadership Team in Boston. You will manage complex calendars, coordinate meetings and travel, prepare expense reports, and ensure flawless execution of leadership programs.

The role emphasizes proactive problem solving, discretion with confidential information, and leveraging AI tools to streamline workflows. Hybrid Boston-based position with competitive compensation and benefits.