AI-First Part-Time Ops & Exec Support Lead

Spade; Minneapolis (MN); Hybrid; USD 35,000 - 40,000; Part time

Benefits offered by this job

Paid time off

Health, dental, vision insurance

AI tools budget

Unusual scope for a part-time role

Job summary

Spade is seeking an organized, proactive AI-first Operations Manager & Executive Assistant to support our CEO and Executive Leadership Team about 15–20 hours a week. Half the job is familiar: calendars, communications, travel, projects, and keeping the business running smoothly.

The other half is the fun part — as you learn how the work flows, you use AI to make it lighter, and you share what you build with the rest of the team. You do not need to be technical.

Qualifications

• 5+ years experience supporting executives or running operations.
• Real, everyday use of AI tools — not expertise, just genuine fluency and curiosity.
• Comfort picking up new tools, including no-code automation. No coding required.
• A process-oriented mind: you notice repeated work and quietly improve it.
• Careful attention to detail and clear, warm communication.
• Comfort working independently on a part-time schedule, with overlap with U.S. business hours.

Responsibilities

• Support the CEO and leadership team.
• Manage calendars, triage incoming communications, and coordinate travel.
• Prepare meeting materials, capture notes and action items, and follow up so nothing drops.
• Draft and polish correspondence, documents, and presentations.
• Handle confidential information with discretion.
• Keep operations running (and continuously improving).
• Manage hiring, business operations, and logistics for a distributed team.
• Coordinate projects and keep status visible to the leadership team.
• Keep business documents, records, and data organized and easy to find.
• Plan company events, offsites, and meetings.
• Make the work lighter with AI.
• Notice recurring, manual work — and find better ways to do it.
• Build AI-assisted workflows using existing tools and no-code automation.

Skills

Executive support

Operations

AI fluency

Communication

Attention to detail

Independent work

Tools

No-code automation

Job description

Spade is seeking an organized, proactive AI-first Operations Manager & Executive Assistant to support our CEO and Executive Leadership Team about 15–20 hours a week. Half the job is familiar: calendars, communications, travel, projects, and keeping the business running smoothly.

The other half is the fun part — as you learn how the work flows, you use AI to make it lighter, and you share what you build with the rest of the team. You do not need to be technical.