Part-Time AI-Driven Executive Assistant to Founders

Adquadrant; California (MO); Hybrid; USD 41,000 - 55,000; Part time

Job summary

Adquadrant is seeking a part-time Executive Assistant to support the founders and leadership team. This role handles day-to-day executive support, vendor coordination, and our operational tool stack with autonomy.

The position offers 15-20 hours per week and flexibility for a self-directed, highly organized professional. You will manage calendars, prepare materials for leadership, and oversee vendor communications while ensuring smooth operations.

Qualifications

• 3+ years in operations/administrative management with independent responsibility.
• Experienced owning functional areas and making decisions without constant supervision.
• Experience managing vendor relationships including negotiation, performance management, and contract coordination.
• Demonstrated ability to design and improve operational processes, not just execute them.
• Strong judgment — knows when to act independently vs. when to escalate.

Responsibilities

• Manage executive calendars, inboxes, and communications, triaging and routing correspondence across departments, vendors, and clients.
• Prepare agendas, briefing materials, and status reports for leadership.
• Handle founders' personal scheduling and appointments with discretion and proactive follow‑through.
• Coordinate internal meetings, events, and trainings from planning through execution.
• Serve as the day‑to‑day contact for vendors, managing communications and resolving issues.

Skills

Independent decision-making

Calendar management

Vendor management

Process optimization

Executive support

Tools

Google Workspace / Microsoft 365

Asana / Monday.com / HubSpot / Notion

AI tools (ChatGPT / Claude)

Job description

Adquadrant is seeking a part-time Executive Assistant to support the founders and leadership team. This role handles day-to-day executive support, vendor coordination, and our operational tool stack with autonomy.

The position offers 15-20 hours per week and flexibility for a self-directed, highly organized professional. You will manage calendars, prepare materials for leadership, and oversee vendor communications while ensuring smooth operations.