AI-First Operations Manager & Executive Assistant

Spade; Minneapolis (MN); Hybrid; USD 35,000 - 40,000; Part time

Benefits offered by this job

Paid time off

Health, dental, vision insurance

AI tools budget

Unusual scope for a part-time role

Job summary

Spade is seeking an organized, proactive AI-first Operations Manager & Executive Assistant to support our CEO and Executive Leadership Team about 15–20 hours a week. Half the job is familiar: calendars, communications, travel, projects, and keeping the business running smoothly.

The other half is the fun part — as you learn how the work flows, you use AI to make it lighter, and you share what you build with the rest of the team. You do not need to be technical.

Qualifications

• 5+ years experience supporting executives or running operations.
• Real, everyday use of AI tools — not expertise, just genuine fluency and curiosity.
• Comfort picking up new tools, including no-code automation. No coding required.
• A process-oriented mind: you notice repeated work and quietly improve it.
• Careful attention to detail and clear, warm communication.
• Comfort working independently on a part-time schedule, with overlap with U.S. business hours.

Responsibilities

• Support the CEO and leadership team.
• Manage calendars, triage incoming communications, and coordinate travel.
• Prepare meeting materials, capture notes and action items, and follow up so nothing drops.
• Draft and polish correspondence, documents, and presentations.
• Handle confidential information with discretion.
• Keep operations running (and continuously improving).
• Manage hiring, business operations, and logistics for a distributed team.
• Coordinate projects and keep status visible to the leadership team.
• Keep business documents, records, and data organized and easy to find.
• Plan company events, offsites, and meetings.
• Make the work lighter with AI.
• Notice recurring, manual work — and find better ways to do it.
• Build AI-assisted workflows using existing tools and no-code automation.

Skills

Executive support

Operations

AI fluency

Communication

Attention to detail

Independent work

Tools

No-code automation

Job description

Job Schedule: Part time (15–20 hours per week)

Job Location: Remote or Hybrid (preferred location in the Twin Cities, MN)

Job Posting Date: September, 2026

Reports to: CEO

Benefits: Paid time off; health, dental, and vision insurance available

ABOUT SPADE

Spade's primary goal is to create the market leading technology platform for both on-farm and downstream entities in the dairy ecosystem. As this goal is realized, Spade will expand to provide transformative technology across the entire food chain, creating “food chain intelligence”. We build intelligence for our customers, and we like to run the company the same way.

POSITION OVERVIEW

Spade is looking for an organized, proactive AI-first Operations Manager & Executive Assistant to support our CEO and Executive Leadership Team about 15–20 hours a week. Half the job is familiar: calendars, communications, travel, projects, and keeping the business running smoothly. The other half is the fun part — as you learn how the work flows, you use AI to make it lighter, and you share what you build with the rest of the team.

You do not need to be technical. If you are the person who already uses AI tools to draft, summarize, and automate the tedious parts of your day, you are who we are looking for. We will give you the tools and the room to figure it out.

WHAT YOU WILL DO

• Support the CEO and leadership team.
• Manage calendars, triage incoming communications, and coordinate travel.
• Prepare meeting materials, capture notes and action items, and follow up so nothing drops.
• Draft and polish correspondence, documents, and presentations.
• Handle confidential information with discretion.
• Keep operations running (and continuously improving).
• Manage hiring, business operations, and logistics for a distributed team.
• Coordinate projects and keep status visible to the leadership team.
• Keep business documents, records, and data organized and easy to find.
• Plan company events, offsites, and meetings.
• Make the work lighter with AI.
• Notice the recurring, manual work — yours and the team’s — and find better ways to do it.
• Build simple AI-assisted workflows using the tools we already have, plus no-code automation where it helps.
• Write down how they work, so anyone can run them, and show the team how to use them.
• Keep sensible guardrails around accuracy, review, and what stays human.

WHAT WE ARE LOOKING FOR

• 5+ years experience supporting executives or running operations.
• Real, everyday use of AI tools — not expertise, just genuine fluency and curiosity.
• Comfort picking up new tools, including no-code automation. No coding required.
• A process-oriented mind: you notice repeated work and quietly improve it.
• Careful attention to detail and clear, warm communication.
• Comfort working independently on a part-time schedule, with overlap with U.S. business hours.

WHAT WE OFFER

• Competitive hourly compensation (target annual salary range: $35K–$40K per year, depending on experience and location), with room to grow into more hours as the business scales.
• Paid time off, with health, dental, and vision insurance available subject to eligibility.
• A budget for AI tools, and the freedom to choose what you use.
• Unusual scope for a part-time role — you will shape how the whole company works.
• A small, collaborative team that will actually adopt what you build.