Executive Operations Partner — AI-Driven Coordination

AJAIA; Fort Lauderdale (FL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Competitive base salary + performance;

Job summary

AJAIA is seeking an Executive Operations Coordinator to the CEO who will protect the CEO's time and maximize effectiveness by building systems for notes, decisions, and follow-ups using AI tools. The role operates at the intersection of executive support, AI-driven workflow, and cross-functional alignment.

You will manage the CEO's calendar, produce briefing materials and summaries, and ensure action items flow to business leaders with clear ownership. Travel will be required.

Qualifications

• 2–5 years of experience in executive operations or coordination roles.
• Strong writing, organization, and AI skills for workflow enhancement.
• Ability to translate discussions into actionable items and deliver briefing materials.
• Experience managing executive calendars across time zones.

Responsibilities

• Manage the CEO's calendar and meeting logistics while protecting their time.
• Produce high-quality meeting summaries, briefing documents, and communications using AI.
• Ensure discussions translate into action items and ownership across leaders.
• Develop structured documentation and AI-enabled workflows for information flow.
• Coordinate travel and align vacation timing with the CEO's schedule.
• Act as the CEO's operational interface for cross-functional alignment.

Skills

Executive coordination

AI tools

Calendar management

Meeting summaries

Cross-functional communications

Tools

AI tools

Job description

AJAIA is seeking an Executive Operations Coordinator to the CEO who will protect the CEO's time and maximize effectiveness by building systems for notes, decisions, and follow-ups using AI tools. The role operates at the intersection of executive support, AI-driven workflow, and cross-functional alignment.

You will manage the CEO's calendar, produce briefing materials and summaries, and ensure action items flow to business leaders with clear ownership. Travel will be required.