AI-Driven Executive Operations Lead

Pathos AI; New York (NY); Hybrid; USD 100,000 - 130,000; Full time

Benefits offered by this job

Hybrid work arrangement

Onsite NYC HQ

Job summary

Pathos AI in New York seeks an executive operations professional to own the CEO’s office, calendar, travel, and daily logistics, acting as the backbone of a fast‑moving biotech startup. You will support the broader C‑suite, prepare investor materials, board briefs, and congress logistics, and relentlessly chase action items while maintaining strict confidentiality.

This role leverages AI to automate routine tasks, requires exceptional organizational discipline, and offers exposure to

Qualifications

• 2–5 years of professional experience in executive support, operations, or a fast-paced business environment (startup, high-growth tech, healthcare, or biotech).
• Exceptional organizational architecture. You can manage dozens of parallel workstreams without dropping a single thread. You have a system, and it works.
• Strong written communication. You can draft a clear, concise executive memo or announcement that sounds like it came from the CEO.
• Relentless follow-through. You are "impossible to shake loose." If a deadline is approaching, you chase it.
• Comfort operating at a high-intensity pace in a highly fluid, 50-person company building four clinical-stage assets.
• Absolute trustworthiness with highly confidential information (non-negotiable).

Responsibilities

• Own the CEO’s calendar, travel, and daily logistics across time zones.
• Coordinate leadership meeting agendas and track cross-functional action items.
• Support the broader C-suite initiatives, offsites, and leadership matters.
• Prepare investor briefs, board materials, and congress logistics (ASCO, ESMO, ASH, JPM).
• Draft executive communications and maintain institutional memory of decisions.

Skills

Executive support

Operations

Organizational systems

Written communication

Follow-through

Confidentiality

Tools

AI tools

Job description

Pathos AI in New York seeks an executive operations professional to own the CEO’s office, calendar, travel, and daily logistics, acting as the backbone of a fast‑moving biotech startup. You will support the broader C‑suite, prepare investor materials, board briefs, and congress logistics, and relentlessly chase action items while maintaining strict confidentiality.

This role leverages AI to automate routine tasks, requires exceptional organizational discipline, and offers exposure to