Executive Operations Lead & Administrator (AI-First)

Seeds of Creation; Eden Prairie (MN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Training & development

Tuition assistance

Bonus based on performance

Dental insurance

Donation matching

Employee discounts

Flexible schedule

Free food & snacks

Free uniforms

Company parties

Opportunity for advancement

Job summary

Seeds of Creation seeks a Lead Administrator & Executive Assistant to support Central Operations across its family of small businesses. You’ll drive contracts, finance, regulatory filings, HR, and executive operations while improving processes and systems.

You’ll manage calendars, coordinate leaders, and publish weekly status updates, balancing speed and accuracy under pressure in a multi-entity environment.

Qualifications

• Proven capability: Degree or clear evidence of outcomes (internships, startup, military, trade, major projects).
• Executive-grade communicator: Clear briefs, texts, and emails; frame options with pros/cons and risks; offer a recommendation; anticipate questions; bring facts—not “what do you want?”.
• Owned end-to-end work: You have personally done at least three of the following from start to finish: getting contracts signed and renewed; closing monthly books and doing reconciliations; submitting required filings on time; hiring and onboarding a new team member; running executive operations (calendar, travel, meeting prep and follow-up).

Responsibilities

• Central Administration: Keep shared work flowing across companies.
• Coordinate leaders/admins; clear blockers fast.
• Publish simple weekly status and risks.
• Contracts: Manage templates, routing, signatures, repository.
• Finance: Run AP/AR, purchasing, reconciliations; support month-end close and cash visibility.
• Regulatory: Keep entities compliant: filings, licenses, deadlines; coordinate with tax/accounting partners.
• Hiring & Onboarding: Post, screen, schedule, offers, onboard, support; standardize onboarding checklists and records.
• Executive Operations: Own calendars, travel, meeting prep/minutes; drive follow-through on initiatives.
• Prioritize & Deliver: Triage vital actions; set dates for the rest and achieve the dates.
• Systems & Automation: Build clean SOPs and checklists; use AI to remove busywork.

Skills

Ownership

Grit

Focus

Craftsmanship

Clarity

Systems Mindset

AI, Used Wisely

Coachable

Practical Track Record

Education

Degree or clear evidence of outcomes

Job description

Seeds of Creation seeks a Lead Administrator & Executive Assistant to support Central Operations across its family of small businesses. You’ll drive contracts, finance, regulatory filings, HR, and executive operations while improving processes and systems.

You’ll manage calendars, coordinate leaders, and publish weekly status updates, balancing speed and accuracy under pressure in a multi-entity environment.