Agency Desk Assistant: Fast-Paced, Mentored Path in LA

Verve; Los Angeles (CA); Presencial; USD 42.000 - 62.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, dental & vision

401(k)

Generous PTO

Industry event access

Descripción de la vacante

Verve is hiring Assistants to support busy desks across the agency in Los Angeles. This hands-on role sits at the center of the business, offering exposure to deals, clients, and material while building relationships across the industry.

You will manage phones, calendars, meetings, and submissions; track materials; read and weigh in on projects; maintain accurate databases; and assist with client accounting, travel, and admin tasks under pressure.

Formación

• 6-12 months of on-desk experience at an agency, management company, studio, or network.
• Exceptional attention to detail; nothing slips through the cracks.
• Interest in pursuing representation and a long-term career in the business.
• Strong organizational skills and the ability to manage competing priorities in real time.
• Comfort with numbers and basic client accounting (prior experience a plus, but we'll train the right person).
• Clear, polished written and verbal communication.
• Discretion, composure, and sound judgment with confidential information.
• A proactive, solutions-oriented attitude and a genuine eagerness to learn.
• Proficiency with Microsoft Office and Adobe Suite.

Responsabilidades

• Run a high-volume desk: phones, calendars, scheduling, and correspondence.
• Coordinate meetings, pitches, auditions, and submissions for clients.
• Track, log, and distribute scripts, books, and other material.
• Read and cover material, with the chance to weigh in on projects and clients.
• Keep client lists, databases, and internal reports accurate and up to date.
• Liaise with clients, buyers, managers, attorneys, and colleagues across departments.
• Assist with client accounting, including tracking payments and commissions.
• Review deal terms against incoming checks, and flag outstanding balances.
• Handle expense reports, travel arrangements, and general administrative support.
• Anticipate agent's needs and keep the desk running smoothly under pressure.

Conocimientos

Attention to detail

Communication

Organizational skills

Microsoft Office

Adobe Suite

Herramientas

Microsoft Office

Adobe Suite

Airtable

Descripción del empleo

Verve is hiring Assistants to support busy desks across the agency in Los Angeles. This hands-on role sits at the center of the business, offering exposure to deals, clients, and material while building relationships across the industry.

You will manage phones, calendars, meetings, and submissions; track materials; read and weigh in on projects; maintain accurate databases; and assist with client accounting, travel, and admin tasks under pressure.