Assistant

Verve; Los Angeles (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health, dental & vision

401(k)

Generous PTO

Industry event access

Job summary

Verve is hiring Assistants to support busy desks across the agency in Los Angeles. This hands-on role sits at the center of the business, offering exposure to deals, clients, and material while building relationships across the industry.

You will manage phones, calendars, meetings, and submissions; track materials; read and weigh in on projects; maintain accurate databases; and assist with client accounting, travel, and admin tasks under pressure.

Qualifications

• 6-12 months of on-desk experience at an agency, management company, studio, or network.
• Exceptional attention to detail; nothing slips through the cracks.
• Interest in pursuing representation and a long-term career in the business.
• Strong organizational skills and the ability to manage competing priorities in real time.
• Comfort with numbers and basic client accounting (prior experience a plus, but we'll train the right person).
• Clear, polished written and verbal communication.
• Discretion, composure, and sound judgment with confidential information.
• A proactive, solutions-oriented attitude and a genuine eagerness to learn.
• Proficiency with Microsoft Office and Adobe Suite.

Responsibilities

• Run a high-volume desk: phones, calendars, scheduling, and correspondence.
• Coordinate meetings, pitches, auditions, and submissions for clients.
• Track, log, and distribute scripts, books, and other material.
• Read and cover material, with the chance to weigh in on projects and clients.
• Keep client lists, databases, and internal reports accurate and up to date.
• Liaise with clients, buyers, managers, attorneys, and colleagues across departments.
• Assist with client accounting, including tracking payments and commissions.
• Review deal terms against incoming checks, and flag outstanding balances.
• Handle expense reports, travel arrangements, and general administrative support.
• Anticipate agent's needs and keep the desk running smoothly under pressure.

Skills

Attention to detail

Communication

Organizational skills

Microsoft Office

Adobe Suite

Tools

Microsoft Office

Adobe Suite

Airtable

Job description

Description

The Opportunity

We're hiring Assistants for several busy desks across the agency. This is a hands-on role at the center of the business: you'll work closely with agents, get real exposure to deals, clients, and material, and build relationships across the industry. For someone serious about a career in representation, it's the best seat in the house.

What You'll Do

• Run a high-volume desk: phones, calendars, scheduling, and correspondence
• Coordinate meetings, pitches, auditions, and submissions for clients
• Track, log, and distribute scripts, books, and other material
• Read and cover material, with the chance to weigh in on projects and clients
• Keep client lists, databases, and internal reports accurate and up to date
• Liaise with clients, buyers, managers, attorneys, and colleagues across departments
• Assist with client accounting, including tracking payments and commissions, reviewing deal terms against incoming checks, and flagging outstanding balances
• Handle expense reports, travel arrangements, and general administrative support
• Anticipate your agent's needs and keep the desk running smoothly under pressure

Why Verve

• Direct mentorship from agents invested in your growth
• A clear path for advancement, with a track record of promoting from within
• Exposure to a wide range of clients, projects, and departments
• A collaborative, fast-paced culture where good ideas are heard regardless of title

Health, dental & vision, 401(k). Generous PTO schedule. Industry event access.

This is a full-time, in-person role located in Los Angeles, CA. Employment is contingent upon the candidate's eligibility to work in the United States in accordance with applicable law. Verve is an equal opportunity employer and values diversity at all levels of the company.

Requirements

What We're Looking For

• 6-12 months of on-desk experience at an agency, management company, studio, or network
• Exceptional attention to detail; nothing slips through the cracks
• A true interest in pursuing representation and a long-term career in the business
• Strong organizational skills and the ability to manage competing priorities in real time
• Comfort with numbers and basic client accounting (prior experience a plus, but we'll train the right person)
• Clear, polished written and verbal communication
• Discretion, composure, and sound judgment with confidential information
• A proactive, solutions-oriented attitude and a genuine eagerness to learn
• Proficiency with Microsoft Office and Adobe Suite. Airtable and IE experience a plus but not required.