Music Executive Assistant to EVP — Admin & Contracts

The.Team: SME; Los Angeles (CA); On-site; USD 43,000 - 52,000; Full time

Job summary

THE-TEAM in Los Angeles provides representation and marketing services to music talent worldwide. This Assistant role supports the agent with client and internal matters, handling contracts, itineraries, invoices, and calendar coordination.

The ideal candidate has 1–2+ years of admin experience in music or agency settings, strong organization, and excellent communication, with proficiency in CRM tools and MS Office/Google Workspace. Base salary listed with bonus potential.

Qualifications

• 1–2+ years of administrative or assistant experience in music, entertainment, or agency space.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with accurate data entry and documentation.
• Excellent written and verbal communication skills.
• Professionalism and discretion when handling sensitive information.

Responsibilities

• Maintain accuracy of artist contact records and deal memos in the booking system.
• Update client bios, riders, and ad mats.
• Enter offers and show details into the booking system.
• Coordinate with teams to complete show-related administration.
• Issue contracts for confirmed performances and track unreturned contracts.
• Flag contract markups and create artist itineraries when needed.
• Organize announcements and on-sales; manage ticket counts for events.
• Create and send invoices for show-related payments and track deposits.
• Coordinate with accounting on tax information and payments.
• Manage work visa processes and onboarding/offboarding with operations.
• Schedule meetings; maintain agent and artist calendars; manage calls.
• Arrange agent travel and submit expense reports.

Skills

Administrative experience

Organizational skills

Data entry accuracy

Communication skills

Discretion

Tools

CRM tools

Microsoft Office/Google Workspace

Booking systems

Job description

THE-TEAM in Los Angeles provides representation and marketing services to music talent worldwide. This Assistant role supports the agent with client and internal matters, handling contracts, itineraries, invoices, and calendar coordination.

The ideal candidate has 1–2+ years of admin experience in music or agency settings, strong organization, and excellent communication, with proficiency in CRM tools and MS Office/Google Workspace. Base salary listed with bonus potential.