Executive Music Assistant to EVP – Global Reach

LE001 The.Team: SME, LLC; Los Angeles (CA); Vor Ort; USD 43.000 - 52.000; Vollzeit

Zusammenfassung

The TEAM in Los Angeles is seeking an energetic Assistant to support the music department's agents and clients. You will manage contracts, update artist records, prepare itineraries, handle travel bookings, and assist with invoices while maintaining confidentiality and accuracy.

Ideal candidates have 1–2+ years in administrative roles, strong organization, and excellent written and verbal communication. Proficiency with CRM tools and MS Office/Google Workspace is preferred; flexibility and

Qualifikationen

• 1–2+ years of administrative or assistant experience.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and highly accurate with data entry and documentation.
• Excellent written and verbal communication skills.
• Professionalism and discretion when handling sensitive information.
• Proactive problem-solver who can anticipate needs and follow through.
• Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace.
• Flexible, adaptable, and ready to take on varied tasks.

Aufgaben

• Maintain accuracy of artist contact record and deal memos in booking system.
• Update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system.
• Liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances.
• Track unreturned contracts; chase signed contracts.
• Flag/review/address contract markups.
• Create and issue artist itineraries when necessary.
• Organize and execute announces and on sales.
• Request, report, and/or review ticket counts for confirmed events.
• Create and send invoices for show-related payments (deposits, balances, etc).
• Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time.
• Track, collect, and enter finals; notify accounting team to generate statement(s).
• Coordinate with accounting team to update client tax information and payment information.
• Manage work visa process for clients (immigration itineraries).
• Coordinate with operations team for client on/off boarding.
• Set and confirm meetings; maintain agent calendar and internal artist calendar.
• Manage inbound phone calls on behalf of agents.
• Book agent business travel as necessary.
• Submit agent expense reports.
• Take on additional tasks and responsibilities as assigned.

Jobbeschreibung

The TEAM in Los Angeles is seeking an energetic Assistant to support the music department's agents and clients. You will manage contracts, update artist records, prepare itineraries, handle travel bookings, and assist with invoices while maintaining confidentiality and accuracy.

Ideal candidates have 1–2+ years in administrative roles, strong organization, and excellent written and verbal communication. Proficiency with CRM tools and MS Office/Google Workspace is preferred; flexibility and