AEC Proposal Lead — Transportation & Infrastructure (Hybrid)

GAI Consultants, Inc.; Louisville (KY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Disability coverage

401(k) with match

Tuition reimbursement

Paid holidays & PTO

Parental and adoption leave

Job summary

GAI Consultants is seeking an experienced Proposal Specialist / Marketing Specialist to lead transportation and infrastructure pursuits from kickoff through submission and shortlist interview. This hybrid role supports our Indiana, Kentucky, Ohio or West Virginia offices and partners with engineers and leadership to turn complex technical content into persuasive narratives.

You will manage the full pursuit lifecycle, drive go/no-go decisions, ensure RFP compliance, and develop staff resumes,

Qualifications

• 5+ years in proposal coordination, proposal management, or AEC marketing.
• Proven track record managing proposals to hard deadlines with multiple contributors.
• Strong writing, editing, and proofreading skills.
• Associate or bachelor's degree in marketing, communications, business, or related field.
• Valid driver`s license and reliable transportation for local travel.

Responsibilities

• Full pursuit lifecycle; kickoff through submission and shortlist interview.
• Lead mid-sized pursuits independently; support major and multi-firm efforts alongside senior marketing staff.
• RFP compliance; build the matrix, own it, confirm every requirement is answered before anything leaves the building.
• Writing and editing; approach narratives, executive summaries, project descriptions, and staff resumes.
• Shortlist interviews; presentation development, materials, rehearsal coordination, and logistics.
• Deltek Vantagepoint; keep project, client, and pursuit data accurate, and improve how it gets captured and reused.
• Marketing collateral; service briefs, project profiles, award submissions, and speaking proposals.
• Process improvement; content libraries, templates, and boilerplate that raise quality and cut turnaround time.

Skills

Proposal coordination

Proposal management

AEC marketing

Writing & editing

Adobe InDesign

Deltek Vantagepoint

Microsoft Office

Communication

Education

Associate or bachelor's degree in marketing, communications, business, or related field

Tools

Deltek Vantagepoint

Microsoft Office

Adobe Creative Suite

Job description

GAI Consultants is seeking an experienced Proposal Specialist / Marketing Specialist to lead transportation and infrastructure pursuits from kickoff through submission and shortlist interview. This hybrid role supports our Indiana, Kentucky, Ohio or West Virginia offices and partners with engineers and leadership to turn complex technical content into persuasive narratives.

You will manage the full pursuit lifecycle, drive go/no-go decisions, ensure RFP compliance, and develop staff resumes,