Hybrid AEC Proposal Lead — Transportation

Gai-Consultants; Indianapolis (IN); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

Company-paid life insurance

Short- and long-term disability

Employee Assistance Program

Hybrid schedule

Job summary

GAI Consultants is seeking an experienced Proposal Specialist / Marketing Specialist to lead transportation and infrastructure pursuits from kickoff through shortlist interview. Based in Indiana, Kentucky, Ohio, or West Virginia with a hybrid schedule, you will turn technical depth into persuasive narratives and manage end-to-end proposals.

You will drive compliance, write and edit narratives, develop staff resumes, and coordinate presentations for shortlist interviews, while leveraging Deltek

Qualifications

• 5+ years in proposal coordination, proposal management, or AEC marketing.
• Proven track record managing proposals to hard deadlines with multiple contributors.
• Strong writing, editing, and proofreading skills.
• Adobe InDesign and Creative Suite.
• Microsoft Word, Excel, PowerPoint, Outlook.
• Associate or bachelor's degree in marketing, communications, business, or related field. Equivalent experience considered.
• Valid driver's license and reliable transportation for local travel.

Responsibilities

• Full pursuit lifecycle; kickoff through submission and shortlist interview.
• Lead mid-sized pursuits independently; support major and multi-firm efforts alongside senior marketing staff.
• RFP compliance; build the matrix, own it, confirm every requirement is answered before anything leaves the building.
• Writing and editing; approach narratives, executive summaries, project descriptions, and staff resumes.
• Shortlist interviews; presentation development, materials, rehearsal coordination, and logistics.
• Deltek Vantagepoint; keep project, client, and pursuit data accurate, and improve how it gets captured and reused.
• Marketing collateral; service briefs, project profiles, award submissions, and speaking proposals.
• Process improvement; content libraries, templates, and boilerplate that raise quality and cut turnaround time.

Skills

Proposal management

Writing

Editing

Proofreading

InDesign

Creative Suite

MS Word

MS Excel

MS PowerPoint

MS Outlook

Marketing degree

Valid driver's license

Education

Associate or bachelor's degree in marketing, communications, business, or related field

Tools

Adobe InDesign

Creative Suite

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Deltek Vantagepoint

Job description

GAI Consultants is seeking an experienced Proposal Specialist / Marketing Specialist to lead transportation and infrastructure pursuits from kickoff through shortlist interview. Based in Indiana, Kentucky, Ohio, or West Virginia with a hybrid schedule, you will turn technical depth into persuasive narratives and manage end-to-end proposals.

You will drive compliance, write and edit narratives, develop staff resumes, and coordinate presentations for shortlist interviews, while leveraging Deltek