Fundraising & Donor Relations Admin Specialist

Penn State University; Ferguson Township (PA); On-site; USD 41,000 - 59,000; Full time

Job summary

Penn State University is seeking an Administrative Assistant to support University Programs within the Division of Development and Alumni Relations. The role handles fundraising-related administration for the Fox Graduate School, Student Affairs, and Undergraduate Education, serving as a primary contact and coordinating documentation and schedules.

You will manage calendars, prepare reports, track expenditures, coordinate events, liaise with donors and campus partners, and help ensure compliance

Qualifications

• GED or HS diploma with 2+ years relevant experience.
• Relevant education accepted in lieu of experience.
• No certifications required.

Responsibilities

• First line of contact for internal and external stakeholders connecting with units.
• Prepare documents and reports for various units and donors.
• Schedule meetings and coordinate calendars for directors.
• Coordinate meeting logistics including scheduling, materials, and agendas.
• Monitor and maintain budgets; track expenditures and assist with budget projections.
• Provide general office support and organize information and data.

Skills

Exemplary interpersonal and 1-1 skills

Stakeholder relationship ability

Independent & team work

Education

GED/HS + 2+ years experience

Education in lieu of experience accepted

Tools

Excel

Microsoft 365

Teams

Zoom

AWA CRM

eSteward

SIMBA

SAP Concur

Job description

Penn State University is seeking an Administrative Assistant to support University Programs within the Division of Development and Alumni Relations. The role handles fundraising-related administration for the Fox Graduate School, Student Affairs, and Undergraduate Education, serving as a primary contact and coordinating documentation and schedules.

You will manage calendars, prepare reports, track expenditures, coordinate events, liaise with donors and campus partners, and help ensure compliance