Senior Administrative Assistant - Academic Office & Events

Penn State Lady Lions; State College (Centre County); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits package

Retirement plans

Job summary

Penn State seeks an Administrative Assistant – Senior Support for the Fox Graduate School to strengthen daily office operations and student-facing services. You will manage calendars, communications, and financial processing while supporting signature programs and events.

The role emphasizes professionalism, discretion, and teamwork, with potential hybrid work after six months and a strong benefits package.

Qualifications

• Associate degree required; 4+ years of relevant experience preferred.
• Excellent Microsoft Office and calendaring skills.
• Strong interpersonal, organizational, written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Plan, organize, and coordinate daily office activities and administrative processes.
• Greet visitors and direct inquiries to the appropriate resource.
• Coordinate calendars, meetings, and travel arrangements for the Dean and staff.
• Prepare materials and agendas, take minutes, and arrange reception setup.
• Draft, review, and distribute internal and external communications.
• Monitor financial transactions and maintain records.
• Support events such as Commencement and Graduate Exhibition.
• Maintain files, databases, and confidential student records.

Education

Associate Degree

Job description

Penn State seeks an Administrative Assistant – Senior Support for the Fox Graduate School to strengthen daily office operations and student-facing services. You will manage calendars, communications, and financial processing while supporting signature programs and events.

The role emphasizes professionalism, discretion, and teamwork, with potential hybrid work after six months and a strong benefits package.