Administrative Support Specialist – Scheduling & Docs

Dairy Farmers of America, Inc.; Dallas (TX); On-site; USD 33,000 - 47,000; Full time

Job summary

Dairy Farmers of America, Inc. is seeking a detail-oriented administrative assistant to provide varied clerical support in Dallas. You will draft documents, manage calendars, handle correspondence, and serve as a resource for internal departments.

Requirements include a high school diploma and 1–3 years of receptionist or administrative experience. Proficiency in Microsoft Office and strong customer service skills are essential for success.

Qualifications

• High school diploma or equivalent.
• 1 to 3 years of receptionist or administrative work experience.
• Certification and/or License – may be required during course of employment.

Responsibilities

• Answer telephones, provide information, take messages or transfer calls.
• Schedule meetings and update calendars.
• Arrange staff meetings and coordinate in-office and offsite events.
• Handle mail and faxes.
• Make copies of correspondence and printed material.
• Compose, edit and maintain documents and reports.
• Produce and distribute scheduled and ad-hoc reports.
• Perform basic bookkeeping (expense reporting, invoice processing).
• Maintain databases and filing systems (electronic or paper).
• Operate office equipment and computer systems.
• Order and maintain office supplies.

Skills

Microsoft Office

Customer service

Communication

Organization

Confidentiality

Multi-tasking

Education

High school diploma

Tools

Microsoft Office

Email systems

Job description

Dairy Farmers of America, Inc. is seeking a detail-oriented administrative assistant to provide varied clerical support in Dallas. You will draft documents, manage calendars, handle correspondence, and serve as a resource for internal departments.

Requirements include a high school diploma and 1–3 years of receptionist or administrative experience. Proficiency in Microsoft Office and strong customer service skills are essential for success.