Administrative Assistant II — Office & Calendar Pro

Oak Farms Dairy; Dallas (TX); On-site; USD 33,000 - 47,000; Full time

Job summary

Oak Farms Dairy in Dallas is seeking an administrative assistant to perform varied duties under supervision, including document drafting, scheduling, and file management, while serving as a knowledgeable resource for staff.

You will handle calls, calendars, meetings, mail, and basic bookkeeping, with a focus on accuracy, confidentiality, and professional communication. Proficiency in Microsoft Office and strong organizational skills are essential.

Qualifications

• High school diploma or equivalent.
• 1–3 years of receptionist or administrative experience.
• Certification and/or license may be required during employment.

Responsibilities

• Answer telephones, give information, take messages, or transfer calls.
• Schedule meetings and update calendars.
• Arrange staff meetings and coordinate on-site/off-site events.
• Handle mail and faxes.
• Make copies of correspondence and other materials.
• Draft, edit, and maintain documents and reports.
• Produce scheduled and ad-hoc reports.
• Perform basic bookkeeping and invoice processing.
• Maintain databases and filing systems.
• Operate office equipment and computer systems.
• Order and manage office supplies.

Skills

Microsoft Office

Customer service

Communication

Interpersonal skills

Confidentiality

Problem solving

Attention to detail

Time management

Multi-tasking

Education

High School Diploma

Tools

Microsoft Office Suite

Spreadsheets

Database management

Office equipment operation

Job description

Oak Farms Dairy in Dallas is seeking an administrative assistant to perform varied duties under supervision, including document drafting, scheduling, and file management, while serving as a knowledgeable resource for staff.

You will handle calls, calendars, meetings, mail, and basic bookkeeping, with a focus on accuracy, confidentiality, and professional communication. Proficiency in Microsoft Office and strong organizational skills are essential.