Administrative Support Specialist - Organize, Schedule, Deliver

Dairy Challenge; Dallas (TX); On-site; USD 33,000 - 47,000; Full time

Job summary

Dairy Challenge in Dallas, TX is seeking an organized administrative assistant/receptionist to support a team with a range of clerical tasks. The role requires strong organizational skills and clear communication to help coordinate daily office activities.

You will answer phones, schedule meetings, manage calendars, handle mail, prepare documents, and maintain electronic and paper filing systems while upholding accuracy and confidentiality. Prior experience and a high school diploma are required.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of receptionist or administrative experience.
• Certification and/or license may be required during employment.

Responsibilities

• Answer phones, provide information, take messages or transfer calls.
• Schedule meetings and update calendars.
• Arrange staff meetings and coordinate on-site/off-site events.
• Process mail and faxes, and prepare documents.
• Maintain filing systems and generate reports as needed.
• Perform basic bookkeeping tasks such as expense reporting and invoice processing.
• Operate office equipment and manage databases and data entry.

Skills

Customer service

Communication

Interpersonal skills

Confidentiality

Problem solving

Attention to detail

Multi-tasking

Organizational skills

Education

High school diploma or equivalent

Certification and/or License – may be required

Tools

Microsoft Office Suite

Job description

Dairy Challenge in Dallas, TX is seeking an organized administrative assistant/receptionist to support a team with a range of clerical tasks. The role requires strong organizational skills and clear communication to help coordinate daily office activities.

You will answer phones, schedule meetings, manage calendars, handle mail, prepare documents, and maintain electronic and paper filing systems while upholding accuracy and confidentiality. Prior experience and a high school diploma are required.