Administrative Coordinator & Office Support

Dairy Farmers of America; Dallas (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

Dairy Farmers of America is seeking an organized administrative assistant in Dallas to support multiple teams with clerical tasks, calendar management, and document preparation.

You will answer calls, schedule meetings, process mail and invoices, maintain filing systems, and prepare reports while upholding confidentiality and professional communication. Strong MS Office skills and customer service mindset are essential.

Qualifications

• High school diploma or equivalent.
• 1–3 years receptionist or administrative experience.
• Certification and/or License may be required during course of employment.

Responsibilities

• Answer telephones, give information to callers, take messages, or transfer calls.
• Schedule meetings or appointments and update calendars.
• Arrange staff meetings; coordinate in-office and offsite meetings, lunches, and events as needed.
• Handle incoming and outgoing mail and faxes.
• Make copies of correspondence and other printed material.
• Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained.
• Produce and distribute scheduled and ad-hoc reports.
• Perform basic bookkeeping (expense reporting, invoice processing).
• Maintain databases and filing systems, whether electronic or paper.
• Operate office equipment such as fax machines, copiers, and phone systems.

Skills

Customer service

Communication

Multitasking

Attention to detail

Confidentiality

English proficiency

Education

High school diploma or equivalent

1–3 years receptionist or admin experience

Certification/licensed may be required

Tools

Microsoft Office

Company systems

Job description

Dairy Farmers of America is seeking an organized administrative assistant in Dallas to support multiple teams with clerical tasks, calendar management, and document preparation.

You will answer calls, schedule meetings, process mail and invoices, maintain filing systems, and prepare reports while upholding confidentiality and professional communication. Strong MS Office skills and customer service mindset are essential.