Administrative Assistant & Office Coordinator

Empire Livestock LLC.; Dallas (TX); On-site; USD 34,000 - 45,000; Full time

Job summary

Empire Livestock LLC. in Dallas, TX is seeking an administrative professional to support and coordinate office activities. You will manage calendars, draft documents, and serve as a resource for questions about the supported business area.

The role requires 1–3 years of receptionist or admin experience, strong MS Office skills, and excellent communication. Work is performed under general supervision, with opportunities to prepare reports and handle routine bookkeeping tasks.

Qualifications

• High school diploma or equivalent.
• 1 to 3 years of receptionist or administrative work experience.
• Certification and/or License – may be required during course of employment

Responsibilities

• Answer telephones, give information to callers, take messages, or transfer calls to appropriate individuals.
• Schedule meetings or appointments and update calendars
• Arrange staff meetings; coordinate in-office and offsite meetings, lunches, and events as needed
• Handle incoming and outgoing mail and faxes
• Make copies of correspondence and other printed material
• Compose, assemble, review, edit, and maintain documentation such as spreadsheets, presentations, emails, memos, reports, and other materials while ensuring grammar, punctuation, spelling standards, and internal style guidelines are maintained
• Produce and distribute scheduled and ad-hoc reports
• Perform basic bookkeeping (expense reporting, invoice processing)
• Maintain databases and filing systems, whether electronic or paper
• Operate office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications.
• Order and maintain inventory of appropriate office and meeting supplies

Skills

MS Office

Customer service

Communication

Confidentiality

Problem solving

Attention to detail

Multitasking

Organizational skills

English proficiency

Education

High school diploma or equivalent

Certification/licence may be required

Tools

Microsoft Office

Job description

Empire Livestock LLC. in Dallas, TX is seeking an administrative professional to support and coordinate office activities. You will manage calendars, draft documents, and serve as a resource for questions about the supported business area.

The role requires 1–3 years of receptionist or admin experience, strong MS Office skills, and excellent communication. Work is performed under general supervision, with opportunities to prepare reports and handle routine bookkeeping tasks.