Administrative Support Specialist: Office & Data Tasks

UFP Industries, Inc; Livermore Falls (ME); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Health savings account with companycon

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan with company match

Paid vacation and holidays

Stock purchase program with employee 


Educational reimbursement

Wellness programs and challenges

Other supplemental benefits

Discretionary annual bonus

Job summary

UFP Industries, Inc is seeking an Administrative Support Assistant to handle a variety of clerical duties including answering phones, preparing documents, scheduling meetings, and data entry. You will support budgeting-related tasks and general office operations in a fast-paced environment.

The role involves maintaining files, coordinating calendars, and ensuring confidential handling of information while assisting staff and customers with standard procedures.

Qualifications

• Minimum of a high school diploma.
• Minimum 1 to 3 years of experience in administration; 3 to 5 years preferred.
• Proficiency in at least basic Microsoft applications (Excel, Word, Outlook).
• Working knowledge of office equipment (scanner, etc.).

Responsibilities

• Communicate routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed guidelines.
• Schedule/cancel appointments and meetings.
• Establish and maintain office files and activity logs.
• Receive, process, and ensure confidentiality of sensitive information and materials.
• Maintain inventory of office equipment and supplies.
• Maintain and update mailing lists; organize and implement mass mailings.
• Perform routine data entry.
• Review documents and ensure proper format.
• Prepare, process, update, and compile routine documents, records, and reports.
• Prepare routine correspondence, reports, and other documents.

Skills

Microsoft Excel

Microsoft Word

Outlook

Education

High School Diploma

Tools

Office hardware

Job description

UFP Industries, Inc is seeking an Administrative Support Assistant to handle a variety of clerical duties including answering phones, preparing documents, scheduling meetings, and data entry. You will support budgeting-related tasks and general office operations in a fast-paced environment.

The role involves maintaining files, coordinating calendars, and ensuring confidential handling of information while assisting staff and customers with standard procedures.