Administrative Support Specialist

FREQUENTIS Deutschland GmbH; Columbia, Northern (MD, KY); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Plan with company match

Life Insurance & AD&D

Disability Insurance

Employee Assistance Program

Generous holidays

Job summary

Frequentis USA Inc. is seeking an Administrative Assistant to support executive calendars, coordinate travel and meetings, and handle visitor logistics in a fast-paced environment. You will maintain records, assist with events, and contribute to general office operations.

The role requires strong organizational skills, excellent customer service, and proficiency with MS Office. 0–2 years in administrative support is preferred, with opportunities for growth within the company.

Qualifications

• 0-2 years of administrative, office support, customer service, hospitality, or coordinator experience.
• Strong organizational skills and attention to detail.
• Excellent customer service orientation.
• Effective written and verbal communication skills.
• Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.

Responsibilities

• Support executive calendars and meeting scheduling.
• Coordinate conference room reservations and meeting logistics.
• Assist with travel arrangements and expense submissions.
• Prepare basic meeting materials and presentations.
• Welcome visitors and coordinate guest logistics.
• Maintain records, filing systems, and document repositories.
• Assist with company events, employee engagement activities, and customer visits.
• Support office administration activities and special projects.

Skills

Organizational skills

Customer service

Communication skills

MS Office proficiency

Multitasking

Learning mindset

Administrative experience

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Frequentis USA Inc. is seeking an Administrative Assistant to support executive calendars, coordinate travel and meetings, and handle visitor logistics in a fast-paced environment. You will maintain records, assist with events, and contribute to general office operations.

The role requires strong organizational skills, excellent customer service, and proficiency with MS Office. 0–2 years in administrative support is preferred, with opportunities for growth within the company.