Administrative Support & Data Entry Specialist

PalletOne, Inc; Livermore Falls (ME); On-site; USD 30,000 - 34,000; Full time

Job summary

UFP Industries is seeking an Administrative Support Assistant to handle a broad range of tasks including answering phones, preparing documents and reports, organizing information, coordinating calendars, and analyzing data such as budgetary expenditures.

The role requires a high school diploma and 1–3 years (3–5 preferred) of administrative experience, with proficiency in Microsoft Excel, Word and Outlook. Excellent organizational and confidentiality skills are essential.

Qualifications

• High school diploma required.
• 1 to 3 years of experience in administration; 3 to 5 years preferred.
• Proficiency in Microsoft Excel, Word and Outlook.
• Experience with office equipment (scanners, copiers).

Responsibilities

• Communicate routine information to staff, customers, and the public about standard services, processes and procedures.
• Schedule/cancel appointments and meetings.
• Establish and maintain office files and activity logs.
• Receive, process, and ensure confidentiality of sensitive information and materials.
• Maintain inventory of office equipment and supplies.
• Maintain and update mailing lists; organize and implement mass mailings.
• Perform routine data entry.
• Review documents and ensure proper format.
• Prepare, process, update, and compile routine documents, records, and reports.
• Prepare routine correspondence, reports, and other documents.

Skills

Office administration

Data entry

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Office equipment

Job description

UFP Industries is seeking an Administrative Support Assistant to handle a broad range of tasks including answering phones, preparing documents and reports, organizing information, coordinating calendars, and analyzing data such as budgetary expenditures.

The role requires a high school diploma and 1–3 years (3–5 preferred) of administrative experience, with proficiency in Microsoft Excel, Word and Outlook. Excellent organizational and confidentiality skills are essential.