Office Assistant

PalletOne, Inc; Livermore Falls (ME); On-site; USD 30,000 - 34,000; Full time

Job summary

UFP Industries is seeking an Administrative Support Assistant to handle a broad range of tasks including answering phones, preparing documents and reports, organizing information, coordinating calendars, and analyzing data such as budgetary expenditures.

The role requires a high school diploma and 1–3 years (3–5 preferred) of administrative experience, with proficiency in Microsoft Excel, Word and Outlook. Excellent organizational and confidentiality skills are essential.

Qualifications

• High school diploma required.
• 1 to 3 years of experience in administration; 3 to 5 years preferred.
• Proficiency in Microsoft Excel, Word and Outlook.
• Experience with office equipment (scanners, copiers).

Responsibilities

• Communicate routine information to staff, customers, and the public about standard services, processes and procedures.
• Schedule/cancel appointments and meetings.
• Establish and maintain office files and activity logs.
• Receive, process, and ensure confidentiality of sensitive information and materials.
• Maintain inventory of office equipment and supplies.
• Maintain and update mailing lists; organize and implement mass mailings.
• Perform routine data entry.
• Review documents and ensure proper format.
• Prepare, process, update, and compile routine documents, records, and reports.
• Prepare routine correspondence, reports, and other documents.

Skills

Office administration

Data entry

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Office equipment

Job description

Job Summary The Administrative Support Assistant supports the general administrative functions of a wide variety of administrative tasks including answering phones, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing general office support

Principle Duties and Responsibilities

• Communicate routine and general information to staff, customers, and/or the public about standard services, processes, and procedures using prescribed or established guidelines


• Schedule/cancel appointments and meetings


• Establish and maintain office files and activity logs


• Receive, process, and ensure confidentiality of sensitive information and materials


• Maintain inventory of office equipment and supplies


• Maintain and update mailing lists; organize and implement mass mailings


• Perform routine data entry


• Review documents and ensure proper format


• Prepare, process, update, and compile routine documents, records, and reports


• Prepare routine correspondence, reports, and other documents

Qualifications

• Minimum of a high school diploma


• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred


• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)


• Working knowledge of various office equipment (computer, scanner, etc.)

Hourly Pay Range: $22.00 - $25.00 dollars an hour dependent on experience* *pay range may be adjusted depending on cost of living

Benefits currently offered to our employees:

• Medical insurance


• Health savings account with company contribution


• Dental insurance


• Vision insurance


• Basic and voluntary life insurance


• Disability insurance


• 401(k) plan with company match


• Paid vacation and holidays


• Stock purchase program with employee discount


• Educational reimbursement


• Wellness programs and challenges


• Other supplemental benefits


• A discretionary annual bonus based on Company and business unit performance may also be provided.

The Company is an Equal Opportunity Employer.

Wondering what the companies of UFP Industries are all about? We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive. Our line of work is demanding, but you'll get back what you put in and have fun doing it. We’re family. We care for each other and want to see each other succeed. We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be. We work hard and smart. We learn and grow from each other, from experience, from trial and error, from success. We collaborate to maintain our competitive edge. And we do it all on a global scale.