Administrative Support Specialist - Office & Data

UFP Industries, Inc.; Maine; On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

HSA with company contribution

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan with company match

Paid vacation and holidays

Stock purchase program

Educational reimbursement

Wellness programs

Discretionary annual bonus

Job summary

UFP Industries, Inc. in Livermore Falls, ME seeks an organized Office Assistant to support a broad range of administrative tasks, from answering phones and preparing documents to maintaining files and calendars.

You will handle routine data entry, process confidential materials, and assist with budgetary records as needed. The role requires a high school diploma and 1–3 years (3–5 preferred) in administration or accounting, plus proficiency with Excel, Word and Outlook and basic office

Qualifications

• Minimum of a high school diploma.
• 1–3 years of experience in administration or accounting; 3–5 years preferred.
• Proficiency in Microsoft Excel, Word and Outlook.
• Familiarity with various office equipment (e.g., scanners).

Responsibilities

• Communicate routine information to staff, customers, and the public using prescribed guidelines.
• Schedule and cancel appointments and meetings.
• Establish and maintain office files and activity logs.
• Receive, process, and protect confidential information and materials.
• Maintain inventory of office equipment and supplies.
• Update mailing lists and organize mass mailings.
• Perform routine data entry and review documents for proper format.
• Prepare routine correspondence, records, and reports.

Skills

Excel

Word

Outlook

Data entry

Education

High school diploma

Tools

Scanner

Job description

UFP Industries, Inc. in Livermore Falls, ME seeks an organized Office Assistant to support a broad range of administrative tasks, from answering phones and preparing documents to maintaining files and calendars.

You will handle routine data entry, process confidential materials, and assist with budgetary records as needed. The role requires a high school diploma and 1–3 years (3–5 preferred) in administration or accounting, plus proficiency with Excel, Word and Outlook and basic office