Administrative Support Assistant & Accounting Assistant w/QuickBooks

Atrium Design Group; False Pass (AK); On-site; USD 35,000 - 52,000; Full time

Job summary

Atrium LLC is seeking an Administrative Support Assistant and an Accounting Assistant to join a busy design-build company. The roles demand energy, strong organization, and the ability to multi-task in a fast-paced environment.

The positions offer potential for growth from part-time to full-time, with responsibilities spanning office administration, vendor communications, accounts payable, and basic accounting support using QuickBooks and Excel.

Qualifications

• Energetic and hardworking with strong organizational skills.
• Ability to work quickly and multi-task efficiently.
• Experience with office administration and basic accounting tasks.

Responsibilities

• Managing all office/administration activities (mail, phone, emails).
• Maintaining office equipment and supplies.
• Maintaining an orderly filing system.
• Communicating with city municipals as needed.
• Prepares accounts payable checks and handles vendor inquiries.
• Produces QuickBooks reports and Excel spreadsheets.
• Assists with accounts receivable and special projects.

Skills

Office administration

Multi-tasking

Organizational skills

Communication

Attention to detail

Excel

QuickBooks

Tools

QuickBooks

Excel

Job description

Job Description

Job Description

Atrium LLC is a Design Built Company with different divisions, from architectural services, real estate development & Construction. We are looking for an Administrative Support Assistant and Accounting Assistant for our dynamic company. We are looking for an energetic, hardworking person with strong organizational skills and the ability to work quickly and multi-task efficiently. Ideally we are looking to fill a full time position; however, it can start as a part time and transition into full.

The position's responsibilities will include:

Office administration:

1. Managing all office/administration activities (mail, phone, emails etc.)
2. Maintaining office equipment & supplies
3. Maintaining an orderly and accurate filing system
4. Communication with L&I, and other City of Philadelphia municipals.

Accounting responsibilities

1. Prepares accounts payable checks
2. Answers vendor inquiries.
3. Analyzes vendor accounts
4. Maintains all accounts payable files
5. Make deposits, as necessary
6. Producing QuickBooks Reports
7. Producing Excel Spreadsheets
8. Assists with accounts receivable and special projects, as necessary