Administrative Assistant - A/P & A/R

TPI Staffing Service, Inc.; Enid (OK); On-site; USD 32,000 - 52,000; Full time

Job summary

TPI Staffing Service, Inc. is seeking an Administrative Assistant to provide accounting and general office support with a strong focus on accounts payable, accounts receivable, and invoicing. QuickBooks experience is essential, and proficiency in Word, Excel, and Outlook is required.

The ideal candidate will be organized, detail-oriented, able to balance accounting tasks with receptionist responsibilities, and capable of working independently or with a team in Enid, Oklahoma.

Qualifications

• Previous QuickBooks experience is required.
• Previous receptionist, administrative assistant, or general office experience required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Previous accounts payable and/or accounts receivable experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to handle multiple responsibilities and prioritize tasks effectively.
• Professional and dependable with the ability to work independently and as part of a team.
• Bilingual candidates are highly preferred.

Responsibilities

• Manage accounts payable and accounts receivable functions.
• Create, process, and maintain invoices using QuickBooks.
• Assist with tracking payments, outstanding balances, and other accounting records.
• Answer incoming phone calls and direct calls appropriately.
• Provide general receptionist and front-office support.
• Assist with filing, data entry, document preparation, and other administrative duties.
• Maintain organized and accurate financial and office records.
• Assist customers, vendors, and visitors in a professional and courteous manner.
• Run occasional business-related errands as needed.
• Perform additional administrative duties and special projects as assigned.

Skills

Accounts payable/receivable

Multitasking

Communication skills

Teamwork

Bilingual

Tools

QuickBooks

Microsoft Word

Excel

Outlook

Job description

Position Summary

We are seeking a dependable and detail-oriented Administrative Assistant to provide accounting and general office support. This position will have a strong focus on accounts payable, accounts receivable, and invoicing, while also assisting with receptionist and administrative duties.

The ideal candidate will have previous office experience, strong organizational and communication skills, and hands-on experience using QuickBooks.

Responsibilities

• Manage accounts payable and accounts receivable functions.
• Create, process, and maintain invoices using QuickBooks.
• Assist with tracking payments, outstanding balances, and other accounting records.
• Answer incoming phone calls and direct calls appropriately.
• Provide general receptionist and front-office support.
• Assist with filing, data entry, document preparation, and other administrative duties.
• Maintain organized and accurate financial and office records.
• Assist customers, vendors, and visitors in a professional and courteous manner.
• Run occasional business-related errands as needed.
• Perform additional administrative duties and special projects as assigned.

Qualifications

• Previous QuickBooks experience is required.
• Previous receptionist, administrative assistant, or general office experience required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Previous accounts payable and/or accounts receivable experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to handle multiple responsibilities and prioritize tasks effectively.
• Professional and dependable with the ability to work independently and as part of a team.
• Bilingual candidates are highly preferred.

Ideal Candidate

The successful candidate will be organized, professional, comfortable working with numbers, and able to balance accounting responsibilities with general office and customer-service duties.