Administrative Specialist – Site Operations & Coordination

Travel + Leisure Co.; Panama City (FL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Job summary

Travel + Leisure Co. is seeking an administrative professional to support the maintenance department, handling correspondence, scheduling, travel arrangements, and file management.

You’ll prepare materials, set up meetings, and coordinate internal and off-site events to ensure smooth operations. The role requires excellent communication, strong organizational skills, and the ability to respond quickly to changing conditions while maintaining confidentiality and attention to detail.

Qualifications

• High School Diploma or equivalent; Associate's degree preferred.
• Excellent communications skills, including verbal and written.
• High level of organizational and multi-project tasking skills.
• Ability to respond to rapidly changing conditions with agility and imagination.

Responsibilities

• Provides general administrative support to Site Director including all forms of correspondence, calendar scheduling, travel arrangements, and presentation materials.
• Liaises with operations teammates and business functions to augment administrative responsibilities.
• Compiles and analyzes information for reports, budgets, and department documents; maintains organizational charts and job descriptions.
• Manages confidential issues, equipment inventory and disposal, and handles inquiries efficiently.

Skills

Excellent communications

Organizational skills

MS Office suite

Education

High School Diploma or equivalent

Associate's degree preferred

Tools

MS Exchange

Outlook

Office Suite

Word

Excel

SharePoint

PowerPoint

Job description

Travel + Leisure Co. is seeking an administrative professional to support the maintenance department, handling correspondence, scheduling, travel arrangements, and file management.

You’ll prepare materials, set up meetings, and coordinate internal and off-site events to ensure smooth operations. The role requires excellent communication, strong organizational skills, and the ability to respond quickly to changing conditions while maintaining confidentiality and attention to detail.