Maintenance Administrative Coordinator — Scheduling & Docs

Travel + Leisure Co.; Panama City Beach (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible spending accounts

Life and accident coverage

Disability

401k with employer match

Wellness program

Employee Assistance Program

Job summary

Travel + Leisure Co. is seeking an organized administrative specialist for the maintenance department in Florida. You will handle correspondence, scheduling, travel arrangements, and prepare presentation materials while coordinating internal and off-site meetings.

Strong data entry and MS Office skills are essential. Responsibilities include supporting the Site Director, budgeting help, and liaising with different teams to ensure smooth operations and timely responses to inquiries.

Qualifications

• High School Diploma or equivalent; Associate's degree preferred.
• 1 year of related administrative experience; hospitality industry experience desirable.
• Proficient in MS Office, especially Outlook, Excel and PowerPoint.

Responsibilities

• Provides general administrative support to Site Director including correspondence, calendar scheduling & maintenance, travel arrangements and presentation materials.
• Liaises with operations teammates to augment administrative responsibilities and directives.
• Compiles information for reports, charts and tables; maintains organizational charts and scheduling of performance reviews.
• Assists in budget preparation and control activities; handles department programs and processes.
• Acts as liaison on administrative issues and handles owner complaints and confidential matters; manages equipment inventory.

Skills

Excellent communications skills

Organizational & multi-project tasks

Agility & adaptability

Education

High School Diploma or equivalent

Associate's degree preferred

Tools

MS Exchange

Outlook

Office Suite

Word

Excel

SharePoint

PowerPoint

Job description

Travel + Leisure Co. is seeking an organized administrative specialist for the maintenance department in Florida. You will handle correspondence, scheduling, travel arrangements, and prepare presentation materials while coordinating internal and off-site meetings.

Strong data entry and MS Office skills are essential. Responsibilities include supporting the Site Director, budgeting help, and liaising with different teams to ensure smooth operations and timely responses to inquiries.