Administrative Specialist — Onboarding & Exec Support

Idaho Forest Group; Coeur d'Alene (ID); On-site; USD 24,000 - 35,000; Full time

Job summary

Idaho Forest Group is seeking an Administrative Assistant to support site leadership, executives, staff, and customers. You will handle clerical tasks, scheduling, record maintenance, and communications to ensure smooth daily operations.

The role involves onboarding new hires, coordinating travel, preparing reports, and assisting with events. Strong attention to detail and confidentiality are essential for this position.

Qualifications

• High school diploma or GED required.
• 2+ years of experience as an Administrative Assistant or relevant role.
• Proficiency in Microsoft Excel, Word, PowerPoint; electronic scheduling and email.
• Ability to pass a hair follicle drug test, post-offer physical and background check.

Responsibilities

• Act as the point of contact for leaders, employees, and external partners.
• Answer and direct phone calls, emails, and inquiries to the appropriate parties.
• Assist with purchasing supplies and maintaining office stock inventory.
• Organize and maintain file systems.
• Assist with onboarding new employees and scheduling orientation.
• Maintain accurate and confidential electronic employee records.
• Coordinate employee communications and policy updates.
• Prepare outgoing mail and correspondence; take minutes for meetings.
• Make travel and meeting arrangements.
• Plan company events, meetings, and conferences including venues, catering, and materials.

Skills

Time management

Prioritization

Attention to detail

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Idaho Forest Group is seeking an Administrative Assistant to support site leadership, executives, staff, and customers. You will handle clerical tasks, scheduling, record maintenance, and communications to ensure smooth daily operations.

The role involves onboarding new hires, coordinating travel, preparing reports, and assisting with events. Strong attention to detail and confidentiality are essential for this position.