Executive Admin & Office Operations Specialist

SPOKANE INDUSTRIES LLC; Spokane Valley (WA); On-site; USD 36,000 - 52,000; Full time

Job summary

Spokane Industries LLC in Spokane Valley, WA is seeking an Administrative Assistant to provide comprehensive administrative support across departments and executives, manage schedules, and help create a professional office environment.

The role emphasizes calendar management, communications handling, filing systems, office supplies, events coordination, and supporting multiple departments to ensure smooth workflow.

Qualifications

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Proven experience as an administrative assistant or in a related administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills.

Responsibilities

• Manage and organize executive and team calendars, scheduling meetings and appointments efficiently.
• Serve as the primary point of contact for internal and external communications, including phone calls and emails.
• Maintain and update filing systems, both electronic and physical, ensuring easy retrieval of information.
• Coordinate office supplies and equipment maintenance to ensure a well-functioning work environment.
• Assist in planning and executing company events, meetings, and travel arrangements as needed.
• Support various departments with administrative tasks to facilitate smooth workflow and project completion.

Skills

Administrative experience

Written communication

Verbal communication

Time management

Multitasking

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite

Job description

Spokane Industries LLC in Spokane Valley, WA is seeking an Administrative Assistant to provide comprehensive administrative support across departments and executives, manage schedules, and help create a professional office environment.

The role emphasizes calendar management, communications handling, filing systems, office supplies, events coordination, and supporting multiple departments to ensure smooth workflow.