Administrative Assistant (Coeur d'Alene)

Idaho Forest Group; Coeur d'Alene (ID); On-site; USD 24,000 - 35,000; Full time

Job summary

Idaho Forest Group is seeking an Administrative Assistant to support site leadership, executives, staff, and customers. You will handle clerical tasks, scheduling, record maintenance, and communications to ensure smooth daily operations.

The role involves onboarding new hires, coordinating travel, preparing reports, and assisting with events. Strong attention to detail and confidentiality are essential for this position.

Qualifications

• High school diploma or GED required.
• 2+ years of experience as an Administrative Assistant or relevant role.
• Proficiency in Microsoft Excel, Word, PowerPoint; electronic scheduling and email.
• Ability to pass a hair follicle drug test, post-offer physical and background check.

Responsibilities

• Act as the point of contact for leaders, employees, and external partners.
• Answer and direct phone calls, emails, and inquiries to the appropriate parties.
• Assist with purchasing supplies and maintaining office stock inventory.
• Organize and maintain file systems.
• Assist with onboarding new employees and scheduling orientation.
• Maintain accurate and confidential electronic employee records.
• Coordinate employee communications and policy updates.
• Prepare outgoing mail and correspondence; take minutes for meetings.
• Make travel and meeting arrangements.
• Plan company events, meetings, and conferences including venues, catering, and materials.

Skills

Time management

Prioritization

Attention to detail

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

POSITION SUMMARY

The Administrative Assistant will perform a wide variety of administrative and clerical tasks. Duties include providing support to our site leadership, executive assistant, employees and customers assisting in daily office needs and managing our company's general administrative activities.

PAY RATE

Pay range starts at $21.50 and increases based on experience

KEY RESPONSIBILITIES

Responsibilities include but are not limited to the following:

• Act as the point of contact for leaders, employees, and external partners.


• Answer and direct phone calls, emails, and inquiries to the appropriate parties.


• Assist with purchasing supplies and maintaining office stock inventory.


• Organize and maintain file systems.


• Assist with onboarding new employees, including preparing welcome materials and scheduling orientation.


• Maintain accurate and confidential electronic employee records.


• Help coordinate employee communications, notices, and policy updates.


• Support employees by addressing basic HR related questions and directing them to appropriate resources as needed.


• Prepare outgoing mail and correspondence, including email and faxes.


• Prepare reports and documentation as needed for meetings and take minutes.


• Make travel and meeting arrangements.


• Assist in planning and organizing company events, meetings, and conferences by coordinating the logistics, including venue bookings, catering, and materials.


• Other duties as needed.

REQUIRED QUALIFICATIONS

• High school diploma or GED required


• 2+ years of experience as an Administrative Assistant or other relevant experience


• Skills:
  
  
  • The ability to manage time, prioritize tasks, and meet deadlines.
  
  
  • Discreet and respectful of confidential information.
  
  
  • Attention to Detail: The ability to identify errors, inconsistencies, and inaccuracies.
  
  
  • Proficiency in computer systems including but not limited to Microsoft Excel, Word, PowerPoint, electronic scheduling, and e-mail.
  
  
  • The ability to express ideas clearly and effectively, both verbally and in writing.
  
  


• Ability to pass a hair follicle drug test, post-offer pre-employment physical, and background check.


• Valid Driver's License with acceptable motor vehicle history for business travel in company vehicle.

PREFERRED QUALIFICATIONS

• Exposure to or experience with HR functions.


• Associates degree

PHYSICAL DEMANDS

Office, Finance, Corporate, Mill Supervisory

Ability to sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.

• Bend at waist - occasional


• Twist upper body - occasional


• Stoop - occasional


• Lift above waist height - occasional


• Lift over 50 lbs. - rare


• Repetitive use of hands - constant for clerical duties


• Stand/walk - occasional


• Sit - frequent


• Vision - near and far correctable; depth perception


• Hearing - preferred for awareness of surrounding machinery, mobile equipment, emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.