Executive Support Specialist — Scheduling & Admin

Western Trailers; Boise (ID); On-site; USD 26,000 - 36,000; Full time

Job summary

Western Trailers in Boise, Idaho, is seeking a proactive Administrative Assistant to support the CFO and executive team in a fast-paced, on-site environment. The role balances front-office coordination with high-level administrative duties, including scheduling, document prep, and handling confidential information.

The ideal candidate brings strong organizational skills, discretion, and customer service focus, with experience in MS Office and multi-line phone systems.

Qualifications

• Requires high school diploma or GED; associate degree or coursework in related fields preferred.
• 2–5 years of administrative/office coordination experience preferred.
• Experience supporting managers/executives and confidential functions is strongly preferred.
• Advanced professionalism, reliability, judgment, discretion, and confidentiality.
• Strong organization, prioritization, attention to detail, and ability to manage multiple deadlines.
• Excellent written and verbal communication; customer-service oriented.

Responsibilities

• Provide professional administrative support to the CFO and executive team, including scheduling and meeting coordination.
• Serve as a reliable point of contact for employees, customers, vendors, visitors, and callers; maintain a professional image.
• Welcome and direct visitors; respond to guest and public inquiries.
• Answer and route calls via a multi-line system; coordinate meetings and prepare agendas.
• Prepare, proofread, and maintain reports, spreadsheets, presentations, forms, and confidential documents.
• Support ad hoc projects for the executive team involving sensitive information.
• Maintain discretion and confidentiality with sensitive records and communications.
• Sort mail, distribute, and manage daily UPS shipments.
• Order office supplies and maintain inventory for Administration and Sales.
• Coordinate repair/maintenance of office equipment; assist with filing and recordkeeping.

Skills

Organizational skills

Discretion

Communication

Microsoft Office

Education

High school diploma

Tools

MS Office

PowerPoint

Job description

Western Trailers in Boise, Idaho, is seeking a proactive Administrative Assistant to support the CFO and executive team in a fast-paced, on-site environment. The role balances front-office coordination with high-level administrative duties, including scheduling, document prep, and handling confidential information.

The ideal candidate brings strong organizational skills, discretion, and customer service focus, with experience in MS Office and multi-line phone systems.