Administrative Specialist: Office & Travel Coordinator

Tufts Medical Center, Inc.; Boston (MA); On-site; USD 28,000 - 35,000; Full time

Job summary

Tufts Medicine in Boston seeks an Administrative Assistant to support daily operations. The role handles clerical tasks, calendar management, travel arrangements, and correspondence, ensuring smooth department workflows and confidential handling of information.

The ideal candidate will have a High School diploma, at least two years of related experience, strong MS Office skills, and the ability to multitask in a fast-paced environment while delivering excellent customer service.

Qualifications

• High School diploma or equivalent.
• Two (2) years of related experience.
• Five (5) years of related experience preferred.

Responsibilities

• Maintains established departmental policies and procedures, quality assurance, safety, and infection control standards.
• Types correspondence, reports, memoranda, and related material; transcribes confidential dictation.
• Schedules and coordinates meetings and facilities, including travel and lodging arrangements.
• Receives, handles, and transfers phone calls and messages promptly and courteously.
• Greets visitors in a professional manner and directs to appropriate person/place.
• Manages information for conferences, meetings, and reports; processes mail and filing.

Skills

Multitasking

Organizational skills

Communication skills

MS Office

Accurate note-taking

Interpersonal skills

Under pressure

Office equipment

Education

High School diploma

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Tufts Medicine in Boston seeks an Administrative Assistant to support daily operations. The role handles clerical tasks, calendar management, travel arrangements, and correspondence, ensuring smooth department workflows and confidential handling of information.

The ideal candidate will have a High School diploma, at least two years of related experience, strong MS Office skills, and the ability to multitask in a fast-paced environment while delivering excellent customer service.